RICOH COLOMBIA · 3 days ago
Legal Receptionist & Switchboard
Los Angeles, CA
Full-time
Onsite
Entry Level
2+ years expRicoh Colombia is an integrated solutions provider seeking a Legal Receptionist & Switchboard. The role involves providing exceptional customer service, managing administrative tasks, and ensuring a professional environment for legal customers and visitors.
Information Technology & Services
Responsibilities
Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach
Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times
Answers all incoming telephone calls made to the firm, by following firm/Ricoh phone etiquette expectations and ensuring communication at a professional level
Engages in company and community service events or firm initiatives, philanthropies
Performs light clerical/admin asst duties:
Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required
Prepares documents, maintains files and calendars, schedules appointments and meetings as required
Prepares legal documents and correspondence from draft or dictated text as required
Manages calendars and assists in meeting deadlines as required
Provides light housekeeping duties, maintaining an organized work space
Provides "value added" services as approved by Site Manager/Supervisor
Builds professional relationships with clients as well as employees within the firm
Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture
Understands firm culture and expectations in regards to greeting clients and other visitors to the firm
Maintain proper visitor and guest security procedures as laid out by Ricoh and the firm
Monitors whereabouts of attorney's and staff in order to appropriately handle telephone calls, visitors and / or questions
Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc
Maintain professional appearance and cleanliness of firm lobby
Orders supplies when necessary, organize supply room, supply closets etc
Performs light hospitality when necessary, coffee, water, order food, drinks
Performs other duties as assigned
Qualification
Required
High school diploma required
Two years of related business experience preferred, strong preference for Admin experience particularly in a law firm/legal environment
MS Office Suite experience, specifically Word, Excel and Power Point
Excellent customer service skills and detail oriented
Ability to handle multiple tasks simultaneously
Demonstrated organizational and communications skills
Proactive attitude
Preferred
Associate Degree or Bachelor's degree preferred
Benefits
Choose from a broad selection of medical, dental, life, and disability insurance options.
Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually
Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.
Company
RICOH COLOMBIA
Ricoh es una compañía global de información y tecnología construyendo sobre la base de nuestro legado de innovación en un nuevo mundo del trabajo.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase