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Inside Higher Ed · 1 week ago

Planetary Health Alliance Sr. Administrative Coordinator (Planetary Health Alliance)

Washington, DC

Full-time

Hybrid

Mid, Senior Level

$21.25/hr - $36.90/hr

4+ years exp

Inside Higher Ed is seeking a Planetary Health Alliance Sr. Administrative Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of the Planetary Health Alliance. The role involves significant collaboration and coordination with others, managing calendars, supporting budget administration, and overseeing various office functions.

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Responsibilities

Plan, support, and organize daily activities of the office, unit, or program

Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership, or comparable business leaders

Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics

Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, and collecting information for budget development

May represent department management in appropriate circumstances within the scope of the position's responsibility and purview

Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials)

Coordinate purchasing processes; process various department bills and reconcile accounts

Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor, and follow up on action items

Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs, and maintenance

May serve as the liaison or office contact with facilities or other service providers

Identify and resolve administrative problems and issues

Analyze operating practices, processes, and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements)

Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies

Develop and produce reports

Assist with the preparation of presentations

Assist with planning special events/functions, including workshops, conferences, etc

Coordinate preparation, set up, and logistics for department/office events/functions

May perform some non-routine and confidential administrative functions

Coordinate work assignments of students and/or temporary office support, as needed

Perform other related duties as requested

Qualification

Microsoft OfficeCalendar ManagementEvent CoordinationFinancial AdministrationProject ManagementMeeting CoordinationOffice ProceduresOralReport WritingInterpersonal SkillsWritten CommunicationsOrganizational Skills