Harbor · 18 hours ago
Executive Assistant to Chief Executive Officer
Chicago, IL
Full-time
Hybrid
Senior Level
7+ years expHarbor is a leading provider of expert services in strategy, legal technology, operations, and intelligence. They are seeking a dynamic Executive Assistant to the CEO, who will act as a strategic partner to the CEO, managing complex calendars and ensuring effective communication across the organization.
Business DevelopmentConsulting
Responsibilities
Manage the CEO’s complex calendar, meetings, and travel arrangements with accuracy and foresight
Anticipate needs, resolve scheduling conflicts, and ensure the CEO is fully prepared for all engagements
Collaborate daily with the Chief of Staff to streamline workflows, manage priorities, and support the CEO’s overall effectiveness
Draft, review, and edit correspondence, presentations, and reports with a high degree of professionalism, polish and attention to detail
Handle incoming communications (calls, emails, and requests) with discretion, prioritizing issues and routing as appropriate
Prepare client briefing materials, meeting notes, and follow-up action plans
Serve as a professional and trusted point of contact for clients, internal leadership, and external stakeholders
Manage client communications and logistics for high-level meetings, presentations, and firm events
Uphold the firm’s brand through exceptional service, responsiveness, and confidentiality
Coordinate Board of Directors and Executive Leadership Team (ELT) meetings, including agendas, materials, minutes, and follow-up actions
Support key governance processes, including compliance documentation and executive reporting
Track firm initiatives and ensure timely execution of CEO commitments and strategic priorities
Support firmwide initiatives, including business development efforts, client engagement, and internal communications
Conduct research, analyze data, and prepare concise executive summaries and insights for decision-making
Partner with Finance, HR, and Operations teams to streamline processes and maintain organizational efficiency
Qualification
Required
Minimum of 7 years supporting senior executives in a professional services environment; consulting, legal, financial, or similar field
Proven experience managing confidential information and complex, multi-stakeholder relationships
Impeccable communication skills — both written and verbal — with strong attention to detail
Professional presence, discretion, and judgment appropriate for client-facing and board-level interactions
Exceptional time management, prioritization, and problem-solving skills
Advanced proficiency in Microsoft 365 and Teams plus MS Office Suite tools such as Word, Excel, and Powerpoint
Strong business acumen and the ability to anticipate needs in a high-pressure, deadline-driven environment
Preferred
Bachelor's degree in Business Administration, Communications, or related field
Experience with CRM (Salesforce) a plus
Benefits
Comprehensive benefits, including health, retirement, and paid time off.
Opportunities for professional development and advancement within a respected firm.
Company
Harbor
Harbor is a provider of expert services across strategy, legal technology, operations, and intelligence.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2025-06-04Acquired
Leadership Team
Karina Carbajal
Executive Assistant to CEO
Kevin Clem
Chief Growth Officer
Recent News
Company data provided by crunchbase