Pulaski County Government · 3 days ago
Employment Records Specialist
Little Rock, AR
Full-time
Onsite
New Grad, Entry LevelPulaski County Government is seeking an Employment Records Specialist to assist in the administration of the Human Resources Office. The role involves processing and maintaining employee personnel records, handling status change requests, and conducting new hire orientations.
GovernmentInformation ServicesPublic Safety
Responsibilities
Receives and processes all employee status change requests and HR actions submitted via the Human Resources Information System (HRIS); reviews for accuracy and completeness
Verifies data on employee status change requests and HR actions for accuracy and compliance with policies and procedures; forwards to supervisor for review as needed
Researches and resolves any issues resulting from errors on status change requests and HR actions; communicates solutions to appropriate staff
Maintains a computerized listing of positions within Pulaski County and current incumbents within those positions; researches and resolves discrepancies
Establishes and maintains personnel files ensuring accurate storage of employee data
Researches and implements changes to Human Resources record-keeping processes and procedures mandated by statute or policy
Verifies new hire HR actions to ensure the position was advertised and the employee hired was an applicant for the appropriate position; verifies appropriate documentation was received and entered into the HRIS system
Develops and conducts portions of new hire orientation, reviewing the completion of employment forms and the Pulaski County Personnel Policy
Schedules all new employees for orientation by contacting appropriate departments and ensuring proper notifications are sent to the employee and supervisor; schedules Zoom meetings and sends invitations
Assigns new hire checklists in the HRIS and ensures timely completion of required forms and documentation
Reviews employee Employment Eligibility Verification Form (Form I-9) and supporting documentation to ensure compliance with applicable laws and regulations; confirms eligibility for employment using the E-Verify system
Compiles data and prepares bi-annual EEO-4 report; forwards to supervisor for review
Prepares various statistical and narrative reports utilizing the HRIS and Payroll systems, employment records, the internet, and other sources
Provides information and answers questions for employees regarding the use of the HRIS system, completion of employment forms and documents, completion of HR actions, and other similar inquiries
Ensures that confidential information is maintained and transmitted in a secure and legally compliant manner
Compiles records needed to respond to Freedom of Information Act requests related to employee records and files
Completes requests for information related to unemployment insurance claims; forwards to supervisor for review as required
Completes special projects in the direction of the Human Resources Director or supervisor
Performs other related duties as required
Qualification
Required
Good knowledge of personnel record-keeping practices and procedures
Some knowledge of the requirements of the HIPAA privacy and security rules
Good knowledge of office practices, procedures, equipment, and terminology
Good knowledge of Human Resources Information Systems
Good knowledge of Microsoft Office software, including Word, Excel, and PowerPoint
Good knowledge of basic mathematics
Ability to establish and maintain detailed and accurate records and files
Ability to establish and maintain effective working relationships with other County employees
Ability to conduct research and compile results in meaningful reports
Ability to use critical thinking and problem-solving skills to identify and resolve problems and discrepancies encountered
Ability to prepare material for oral and written presentations
Ability to communicate effectively both in person and in writing
Ability to attend work regularly and reliably
Skill in the operation of a computer
Ability to communicate verbally individually and to groups in person and by telephone
Digital dexterity is necessary for keyboard operation
Visual acuity is necessary for the use of computer screens
Ability to lift and carry loads up to 10 pounds
Ability to work in a constant state of alertness and in a safe manner
Ability to concentrate for long periods of time
Completion of college-level course work in Human Resources, Psychology, Sociology, Speech, Communication, or a related field
Some experience with the maintenance of Human Resources records, provision of administrative support, or a related area
Any equivalent combination of experience and training which provides the required skills, knowledge, and abilities
Employment is contingent upon the successful completion of a criminal background check
This position is safety-sensitive and is subject to random drug and alcohol testing
Regular and reliable attendance is an essential function of this position
Company
Pulaski County Government
This is the official LinkedIn page for Pulaski County Government.
Founded in 1818
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$3MKey Investors
U.S. Department of Commerce
2023-05-02Grant· $3M
Recent News
Arkansas Business — Business News, Real Estate, Law, Construction
2025-09-02
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2024-11-29
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