Clyde Companies, Inc. · 3 days ago
Executive Coordinator
Orem, UT
Full-time
Onsite
Mid LevelClyde Companies, Inc. is seeking an Executive Coordinator to support an executive on the CCO. The role involves managing complex schedules, overseeing administrative projects, and coordinating high-level meetings while maintaining confidentiality and assisting in achieving the company's strategic goals.
Construction
Responsibilities
Act as primary point of contact for external stakeholders and represent the executive in their absence
Respond to and resolve administrative inquiries and questions
Prioritize, filter, and handle communications, confidential information, and correspondence
Contribute to high-level strategic initiatives by analyzing information, identifying potential issues and proposing solutions
May oversee the work of other administrative staff or assistants
Regularly make independent decisions on the executive’s behalf regarding scheduling, meeting arrangements, and other administrative matters
Prepare agendas and schedules for meetings
Prepare briefing materials and presentations for important meetings
Record and distribute minutes or other records for meetings
Maintain office supplies and coordinate maintenance of office equipment
Review weekly timecards where applicable and submit to payroll in accordance with designated processes
Oversee and manage executive budgets, including expense reports and reimbursements
Answer and transfer phone calls, screening when necessary
Welcome and direct customers, staff, and visitors
Oversee the coordination of office parties and awards to ensure continuation of a strong culture
Other Duties as assigned
Qualification
Required
Act as primary point of contact for external stakeholders and represent the executive in their absence
Respond to and resolve administrative inquiries and questions
Prioritize, filter, and handle communications, confidential information, and correspondence
Contribute to high-level strategic initiatives by analyzing information, identifying potential issues and proposing solutions
May oversee the work of other administrative staff or assistants
Regularly make independent decisions on the executive's behalf regarding scheduling, meeting arrangements, and other administrative matters
Prepare agendas and schedules for meetings
Prepare briefing materials and presentations for important meetings
Record and distribute minutes or other records for meetings
Maintain office supplies and coordinate maintenance of office equipment
Review weekly timecards where applicable and submit to payroll in accordance with designated processes
Oversee and manage executive budgets, including expense reports and reimbursements
Answer and transfer phone calls, screening when necessary
Welcome and direct customers, staff, and visitors
Oversee the coordination of office parties and awards to ensure continuation of a strong culture
Dependable and punctual, able to excel with minimal supervision
Excellent communication skills as well as strong interpersonal and relationship skills
Highly organized and detail oriented
Ability to draft, revise, and edit letters
Filing and record keeping skills
Ability to work towards and reach deadlines
Ability to maintain confidentiality of privileged information
Ability to review and understand budgets
Possess and utilize emotional intelligence
Strong computer proficiency with a working knowledge of Microsoft Office products
Associates degree
Sedentary work, requiring lifting up to 10lbs
Repetitive motion associated with operating a computer and other office equipment
Inside, climate-controlled working conditions
Company
Clyde Companies, Inc.
Clyde Companies is a premier provider of construction products and services in the Intermountain West.
Founded in 1926
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ryan Meyer, CPA, CGMA
Chief Financial Officer
Ally Isom
Chief Strategy & Marketing Officer
Recent News
Engineering News-Record
2024-05-05
Company data provided by crunchbase