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Tualatin Hills Park & Recreation District · 1 week ago

Part-time Administrative Assistant I / Sheriff's Office

Athens, GA

Part-time

Onsite

Entry Level

1+ years exp

Tualatin Hills Park & Recreation District is seeking a Part-time Administrative Assistant I to provide secretarial, receptionist, bookkeeping, and general office support to the Sheriff's Office. The role includes maintaining records, preparing reports, assisting with payroll and budget functions, and facilitating communication with officials and the public.

GovernmentNon ProfitRecreation

Diversity & Inclusion

Responsibilities

Facilitates communication and provides information to officials, employees, or the public concerning various requests and departmental policies, programs and services

Receives calls, mail, or other correspondence; takes messages, copies, replies, or forwards to appropriate staff; maintains appropriate filing and phone system

Performs bookkeeping duties which may include processing and maintaining records of fees and payments, invoices, petty cash fund, vouchers, program refunds, cost centers and tracking systems, budget transfer requests, and operating and capital account expenditures; issues and processes purchase and traveling orders, authorizations for payment, vendor master forms, and purchase requisitions; writes receipts; assists in preparing and monitoring departmental budget and other financial documents

Maintains accounting system, reconciles bank statements, and prepares deposits

Processes personnel action forms, attendance and leave records, accident/injury records and payroll documentation for appropriate staff; may assist with and maintain correspondence with the Human Resources Department regarding job openings, qualifications, testing, applications, etc

Processes, composes, edits, researches and/or copies routine departmental correspondence, forms, reports, work orders and other documents

Prepares, maintains and updates various departmental records, indexes, reports, and files

Greets visitors, ascertains nature of business, assists and directs visitors to appropriate staff

Assists with or fulfills duties of appropriate personnel when necessary

Maintains inventory of and requisitions office supplies, equipment, or service requirements as needed; may include taking bids, and obtaining price quotes from vendors

Maintains calendar and scheduling for appropriate staff training sessions, travel, conferences, meetings or facility usage

May prepare agendas or documents for or attend meetings, conferences, or events for the department; transcribes minutes or relates relevant information to appropriate staff; acts as liaison between department and other groups, committees, organizations, officials, or the public

May assist in training, coordinating, or evaluating the work of temporary employees, volunteers, interns, and/or community service and summer workers

Notarizes documents when required

Performs Other Related Duties As Required

Qualification

Clerical experienceBookkeepingNotary Public StatusComputer applicationsRecord keepingCalendar managementEffective communicationOrganizational skills

Required

High school diploma or equivalent with one year of clerical, bookkeeping or general office related experience required

Must possess a valid driver's license

Must be or have the ability to acquire Notary Public Status

Regular and predictable attendance is required

Must work cooperatively with others

When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy