Columbus Consolidated Government · 2 weeks ago
Executive Assistant - G117 - Mayor's Office
Columbus, GA
Full-time
Onsite
Mid Level
3+ years expThe Columbus Consolidated Government is responsible for the administration of local government services, and they are seeking an Executive Assistant to provide administrative support to the Mayor’s Office and the Director of Crime Prevention. The role involves managing office communications, organizing meetings, and assisting with various administrative tasks to ensure the smooth operation of the office.
Government Relations
Responsibilities
Answers telephones and directs calls for Mayor’s Office & Director of Crime Prevention
Responds to citizen complaints
Serves as the receptionist for the Executive office suites and welcomes visitors
Secures clergy for weekly council meetings
Organizes and inventories office supplies
Maintains files: formats proclamations, letters, reports, and other documents
Receives, sorts, and scans incoming mail
Assists with the office social media accounts
Responds to inquiries and provides information regarding CCG policies, guidelines, procedures, and projects; forwards requests to appropriate personnel as needed
Compiles and verifies information for processing or to prepare various reports
Prepares board minutes, board notices, assists with documentation for Director of Crime Prevention
Works with Crime Prevention Director to manage programs and grants of the Office of Crime Prevention
Schedules appointments for the Director of Crime Prevention
Processes requisitions for grant payments
Manages website for Mayor’s Office & Office of Crime Prevention
Assists in the organization of meetings and news conferences, assists with planning luncheons and special events
Manages meeting notification and data for the Mayor’s commissions and committees as well as Crime Prevention Board
Prepares and updates the Mayor’s holiday greeting card list
Assists department heads and councilors with special requests
Performs other related duties as assigned
Qualification
Required
Knowledge of office administration practices and procedures, such as letter writing and the operation of standard office equipment
Knowledge of standard business arithmetic
Knowledge of computer applications
Knowledge of basic principles of accounting to include budgetary principles and practices
Knowledge of techniques of record keeping, report preparation, filing methods, and records management
Skill in planning, organizing, and coordinating administrative operations
Skill in researching, compiling, and summarizing information and data
Skill in oral and written communication
Skill in interpersonal relations
Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of three to five years of work experience
Possession of a valid driver's license
Ability to become a Notary Public
The work is typically performed while sitting at a desk or table
The employee must occasionally lift light objects
Preferred
Associate degree preferred
Benefits
Low-cost Medical Insurance
Prescription Drug Plan
Dental Plan
Vision Plan
Flexible Spending Accounts
Life Insurance
Supplemental Life Insurance
Long Term Disability
Credit Union
Direct Deposit
12 Paid Holidays
Vacation Leave
Sick Leave
PERK Time Off
Retirement Plan
Supplemental Retirement Plan
Free and Discounted Services
Employee Assistance Program
Discounted Movie Tickets
Free Notary Services
Ride a Metra Bus for Free
Free Mulch
Free Fire/Safety Home Inspection
Driver's Training for Employee Dependents
Oxbow/Bull Creek Golf Course discounts
River Center Discounts
Cell Phone Carrier Discounts
Company
Columbus Consolidated Government
As one of this area's largest employers, the consolidated city/county government offers an exciting challenge for special people that love their community and have a strong desire to provide exceptional service to its citizenry.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Gerald Wyatt
Chief Executive Officer
James Toelle
Director of Information Technology (CIO)
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