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DLB Associates · 1 day ago

Assistant Project Manager

United States

Full-time

Onsite

Mid Level

3+ years exp

DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions. The Assistant Project Manager is responsible for supporting all aspects of project execution, focusing on project deliverables and team management, while collaborating with various stakeholders to ensure timely and quality outcomes.

Association

Growth Opportunities

Responsibilities

Collaborate with the Project Manager to oversee project schedules, track milestones, and manage workflow to ensure timely delivery of project phases

Act as a liaison between internal teams, clients, and contractors to facilitate seamless communication and resolve issues promptly

Maintain project documentation and organize files, ensuring all stakeholders have access to the most current information

Manage and distribute RFIs, submittals, transmittals, and other project-related documentation

Monitor construction progress by maintaining logs and tracking contractor inquiries or responses

Ensure all construction administration tasks are completed in alignment with project specifications and standards

Assist with Revit tasks, including creating, editing, and maintaining design models and drawings

Review models for quality and accuracy, ensuring they meet project requirements

Provide drafting support as needed to expedite the preparation of drawing sets for submission

Prepare meeting agendas, take detailed notes, and distribute summaries with clear action items and deadlines

Follow up with team members on assigned tasks and provide reminders for upcoming deadlines

Present project updates to internal stakeholders in a clear, concise manner

Anticipate project needs by identifying potential risks, bottlenecks, or inefficiencies and suggesting solutions to keep the project on track

Regularly review project workflows and recommend process improvements to enhance team efficiency

Take initiative to address and resolve minor issues independently, escalating more significant concerns to the Project Manager

Build strong relationships with clients, contractors, and vendors to promote collaboration and ensure alignment on project goals

Respond promptly to inquiries from stakeholders, providing accurate and professional communication

Coordinate deliverables and submissions to meet client and regulatory requirements

Perform quality checks on documentation, drawings, and models to ensure consistency and accuracy

Attend site visits and conduct review of existing condition surveys and help with punchlists

Assist in preparing status reports and updates for both internal and external stakeholders

Track lessons learned during projects and document them for future reference

Organize and maintain project records, ensuring all information is up to date and accessible

Assist with onboarding new team members by providing project-specific training and guidance on workflows

Support departmental goals by taking on additional responsibilities or participating in firm-wide initiatives as needed

Provide routine reporting via narrative and photographic documentation

Create / complete project and departmental reports

Leverage AI-enabled and digital tools to enhance efficiency, reduce manual effort, and support consistent, high-quality work output

Identify opportunities to improve processes and demonstrate a continuous learning mindset, seeking out new technologies, skills, and methods that elevate individual and team performance

Adapt to emerging technologies and evolving digital workflows, actively supporting the integration and adoption of innovative tools across the organization

Performs Other Related Duties as Assigned

Qualification

RevitProject ManagementMS Office SuiteProcoreConstruction ProceduresCommunication SkillsOrganizational SkillsTeam CollaborationAttention to DetailProblem Solving

Required

Knowledge of industry trends, project management and construction procedures and best practices

Knowledge of MEP / FA / FP trades and the general requirements for each

Skilled at producing drawings and visual aids using Revit

Skilled at using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams), along with exceptional organizational skills for file management

Skilled at using project management software such as Procore

Knowledge of the importance of the Method of Procedure (MOP) Process, work notifications and protection of IT network and other equipment during construction

Skilled in completing assignments accurately and with attention to detail

Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace

Ability to follow company and site safety requirements

Ability to analyze and prepare documents, reports and correspondence

Ability to communicate effectively in both oral and written form (technical and non-technical information)

Ability to work successfully as a member of a team and independently with moderate supervision

Ability to work under pressure and meet close deadlines

Ability to effectively plan and delegate the work of others

Organizational skills, with the ability to manage multiple tasks simultaneously

B.A. / B.S. degree in engineering, construction, or related discipline

Minimum three years of related experience