Apply on Employer Site

Inside Higher Ed · 6 days ago

Grants & Contracts Specialist (Office of Research & Translation)

Baltimore, MD

Full-time

Hybrid

Entry Level

$23/hr - $41/hr

1+ years exp

Inside Higher Ed is seeking a Grants & Contracts Specialist for the Office of Research & Translation (ORT). This role involves providing entry-level sponsored funds management, including pre-award and post-award functions, and supporting project PIs and finance staff in various administrative tasks related to grants and contracts.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Partner with departmental faculty and/or budgetary staff on the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies

May work with representatives from ORA, under the guidance of more senior members on the departmental research team

Understand and utilize institutional policies for pre-award grant process and sponsor guidelines

Review sponsored project proposals for assigned grants of moderate complexity, prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, and adherence to relevant guidelines

Provide instruction, preparation assistance and support related to application procedures, at the direction of the Sr. Grants & Contracts Analyst and/or Grants & Contracts Manager

Serve as liaison between research units, central offices and funding agencies for grants of moderate complexity

Review budgets and related justification for appropriateness and completeness of content. Ensure that all applicable and indirect costs have been applied

Ensure compliance in areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within documents, conflicts of interest, etc

Coordinate related details for all assigned grant submissions to ensure timeliness and accuracy

Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators and research management

May assist with closeouts as needed

Assist with award setup details after grant number is assigned

Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including account reconciliation, effort reporting, cost transfers, paying invoices, closeouts and related faculty support

Other duties as assigned

Assist in processing and reporting of subaward & consultant/vendor invoices

Assist with processing new awards and modifications in JAWS/SWIFT

Monitor shared finance inbox and triage appropriately

Communicate with Accounts Payable, Supply Chain, Accounts Receivable, Sponsored Projects, Research Projects Administration, and other JHU departments on a routine basis

Process timecards for hourly student employees

Qualification

GrantsContracts ManagementBudget DevelopmentProposal PreparationAccounting KnowledgeFederal Guidelines UnderstandingAnalytical SkillsOralRegulatory ComplianceRelationship ManagementRecord KeepingAttention to DetailWritten Communications

Required

Bachelor's Degree

Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula

General knowledge of accounting and budgeting theory and practices

General understanding of external Federal Guidelines and procedures regarding grants and contracts

Experience with Excel