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Software Guidance & Assistance, Inc. (SGA, Inc.) · 2 days ago

Legal Case Admin/Coordinator

New York, NY

Full-time

Hybrid

New Grad, Entry Level

$28/hr - $30/hr

Software Guidance & Assistance, Inc. (SGA, Inc.) is searching for a Legal Case Admin/Coordinator for a hybrid contract assignment with one of their premier Regulatory clients in New York, NY. This role involves appointing arbitrators to arbitration cases, scheduling pre-hearing conferences, and performing a variety of administrative tasks to support the arbitration process.

Information TechnologyStaffing Agency

Responsibilities

Generates, mails and/or publishes memos to the ODR Portal, as instructed

Receives lists of arbitrators from parties, enters rankings in database, consolidates and/or extends lists

Properly documents reasons for arbitrator changes to case lists such as withdrawals and/or requests for removal

Contacts arbitrators to serve on cases. Appoints and/or replaces arbitrators to cases, following established procedures

Coordinates, schedules, and notifies parties and arbitrators in writing of the date and time of conference calls and hearings

Coordinates and schedules telephonic conferences with service provider

Processes requests, responses, and decisions to postpone hearings and reschedules hearings

Maintains electronic and physical files in accordance with established procedures. Files and/or scans correspondence promptly and prepares files for storage

Inputs written case notes and hearing dates into case processing system

Reserves hearing locations for off-site hearings. Reserves, prepares and recovers hearing rooms for on-site hearings and arranges for box storage

Fulfills recording requests and downloads digital recordings

Answers general questions from parties and arbitrators. Answers more complex questions with limited assistance

Processes incoming emails and faxes from central inbox and case management system

Reviews and process incoming Arbitrator Oaths and Orders, with limited assistance

As assigned, determines proper composition of arbitration panel, generates list of arbitrators, reviews arbitrator information for conflicts, and eliminates arbitrators from lists with limited assistance

Reviews and/or processes arbitrator expense reports for submission to Finance

Reviews vendor/hotel invoices for submission to Finance Department, as needed

Cross-trained on Senior Case Coordinator and Case Specialist job functions