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Inside Higher Ed · 4 days ago

Sr. Administrative Manager (Health Behavior & Society - CCP)

Baltimore, MD

Full-time

Hybrid

Senior Level

$73K/yr - $128K/yr

5+ years exp

Inside Higher Ed is seeking a Sr. Administrative Manager for the Center for Communications Programs in the Health Behavior and Society department. This role is responsible for overall administrative, financial, and operational management for a large and complex department, overseeing strategic direction and day-to-day operations.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary account, etc.)

Ensure the accuracy of monthly account statements

Oversee the preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions

Oversee the procurement process for all assigned accounts

Oversee maintenance of accurate records and preparation of documents, and timely response to audit requests

Advise leadership on resource needs and financial risks

Develop, update, and amend departmental financial processes and policies

In partnership with the department leadership, develop annual operating budget(s) and five-year plans

Provide detailed analysis, evaluation, and projections to support strategic plans

Develop and maintain various finance management systems

Design and produce various monthly, quarterly, and annual reports used for strategic planning

Oversee the planning, production, and execution of key events and other activities

Mentor staff and provide support for training

Monitor staff workloads, prioritize work efforts, and advocate for additional resources as necessary

Responsible for the coordination, implementation, and completion of various strategic initiatives

Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration

Develop administrative policies and procedures needed to ensure smooth operations

Manage space and facilities issues

Work with departmental Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover

Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly

Support faculty and staff supervisors in human resources administration: help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, and oversee salary planning

Ensure that all human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc

Responsible for oversight of clinical, academic, or research operations and programs

Perform other related duties as assigned

Lead CCP's international finance and operations, including country office registration, foreign exchange, banking, and global compliance

Ensure adherence to donor and sponsor regulations (e.g., USG, UN, GIZ, WHO) and oversee subrecipient monitoring, audits, and investigations of international financial irregularities

Collaborate with Technical Programs, HR, Business Development, and PR and Communications units to integrate financial and operational systems and codify best practices

Supervise senior finance and operations staff supporting global donor-funded programs and provide training, coaching, and mentoring to build capacity across CCP offices

Qualification

Financial ManagementBudgetingHuman Resources ManagementOperational OversightInternational Financial SystemsERP ToolsRegulatory ComplianceOralStrategic PlanningSupervisory ExperienceFrenchSpanishPortugueseWritten Communications

Required

Bachelor's Degree in Finance, Accounting, Business or related field

Five years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources

Supervisory experience

Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula