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Pima County · 19 hours ago

Executive Administrative Assistant I - County Attorney

Tucson, AZ

Full-time

Onsite

Entry, Mid Level

$61K/yr - $85K/yr

2+ years exp

Pima County is seeking an Executive Administrative Assistant I to join their County Attorney's Office. The role involves managing and coordinating administrative operations, overseeing support functions, and ensuring efficient departmental policies and procedures.

GovernmentHealth CareRecyclingSustainabilityWaste Management

Responsibilities

Manages, administers, and plans administrative and support services, including fiscal and general operations for assigned areas

Coordinates internal services or support functions within the department or functional unit

Oversees the acquisition, storage, and distribution of supplies and equipment for unit or department activities

Develops and implements departmental policies and procedures for assigned areas

Interprets and reviews unit or department policies and procedures, recommending changes based on impact assessments

Develops and implements short- and long-term plans to improve efficiency, productivity, and operating costs

Provides input on the design and implementation of automated information systems for the department

Coordinates data collection, reporting, and documentation for assigned activities and prepares related reports

Oversees the development, submission, and archiving of mandated County/state/federal reports, forms, and records

Directs training and development programs for staff, County employees, and community/public groups

Reviews staff work for accuracy, policy adherence, and compliance with procedures

Represents the department in interactions with County, federal, state agencies, contractors, and public committees

Coordinates internal personnel activities in collaboration with the centralized Human Resources Department

Manages financial matters such as funding sources, contracts, payroll, purchases, petty cash, and department budgets

Qualification

Public AdministrationBusiness ManagementBudget ManagementPersonnel ManagementTraining DevelopmentPolicy DevelopmentReport PreparationCommunication Skills

Required

Bachelor's degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field AND two years of administrative experience in public or business administration or in one of the identified fields as determined by the department head at the time of recruitment

Four years of professional-level experience with Pima County in any of the identified fields as determined by the department head at the time of recruitment

Valid driver license is required at time of application

Valid AZ driver license is required at time of appointment

The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures

Qualifying education and experience must be clearly documented in the 'Education' and 'Work Experience' sections of the application

The County requires pre-employment background checks

Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history

Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems