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Inside Higher Ed · 6 days ago

Associate Director Research Administration (Research Finance)

Baltimore, MD

Full-time

Hybrid

Senior Level, Lead/Staff, Director/Executive

$100K/yr - $175K/yr

7+ years exp

Inside Higher Ed is seeking an Associate Director Research Administration who will provide leadership and management of financial, operational, and administrative activities related to sponsored grants and contracts in the School of Nursing. The role involves supervising staff, providing expert advice, ensuring compliance, and leading a team to enhance research administration processes.

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Responsibilities

Supervise staff who perform the primary transactional actions related to grants, subawards, and/or contracts

Provide expert advice to faculty and staff regarding sponsored projects and related activities

Provide regulatory and compliance oversight and guidance to research administration staff related to university policies and procedures and all applicable rules, regulations, and sponsor guidelines. Monitor risk and compliance concerns

Implement systems to track research administration reporting and metrics as well as sponsored projects deadlines and activity

Project and analyze long-term trends in total research funding and sponsored effort across the division

Monitor and manage staff onboarding and ongoing training and ensure processes are effective. Ensure that effective ongoing training programs are in place for all key positions and processes supporting research administration, including developing and participating in training/guidance of students, staff, and faculty in understanding university and sponsor policies and regulations as well as the systems that support sponsored projects

Participate in institutional committees for research compliance and sponsored programs administration across the University

Create and implement policies and procedures to address new regulatory changes in alignment with university, federal, and other sponsor guidelines

Serve as a research administration ombudsperson for faculty and staff by providing leadership and guidance in support of sponsored projects

Participate in long-range and strategic planning related to policy, organizational structure, process, outreach, and professional growth and development of staff. In coordination with leadership, assess gaps and overlaps in business processes and lead efforts to analyze and streamline processes to improve organizational metrics, performance, and service levels, and ensure consistency across the division

Oversee strategic direction and provide operational leadership of the Nursing Office of Research Administration ("NORA") team. Develop annual goals for the NORA team that align with the SON strategic plan

Ensure timely responses to requests for research administration support from SON leadership, faculty, University administration, and sponsors

Ensure sound fiscal management of the sponsored research portfolio including pre- and post-award management of grants, contracts, and subcontracts - both domestic and foreign

Monitor the JHU Sponsored Research dashboards and Effort Reporting System (ERP) reporting functions on a regular basis for timeliness of cost transfers, effort reporting, invoices, reports, and other deliverables. Escalate potential issues to the Associate Dean of Finance and Administration along with a plan for prevention or resolution

Represent the Associate Dean for Finance and Administration / Vice Dean for Research in their absence

Qualification

Research Administration KnowledgeGrant RegulationsContract NegotiationPolicy DevelopmentProcess ImprovementResearch Administration TrainingStakeholder EngagementStrategic PlanningInterpersonal Skills

Required

Master's Degree in a related field

Seven years of progressively responsible directly related experience

Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula