Apply on Employer Site

Inside Higher Ed · 5 days ago

Program Specialist (Undergraduate Research, Scholarly, and Creative Activity)

Baltimore, MD

Full-time

Hybrid

Entry, Mid Level

$54K/yr - $94K/yr

2+ years exp

The Johns Hopkins Krieger School of Arts and Sciences is seeking a Program Specialist to manage Undergraduate Research Initiatives for the Office of Undergraduate Research, Scholarly, and Creative Activity. The role involves planning, implementing, and executing programs, overseeing budgets, managing outreach activities, and providing administrative support for various research initiatives.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Responsible for goal setting and planning to meet program objectives

Develop, maintain, and oversee timelines for all special activities, ensuring timely completion of deliverables

Develop budgets and manage program expenses, projections, and reporting

Plan and manage outreach activities and internal events, working with vendors and internal resources as needed

Create, develop, and expand communications via websites, social media channels, and publication materials as needed

Represent the program internally and externally

Ensure timely, accurate and appropriate reporting of program activities

Monitor, evaluate and implement business practices and procedures to support the day-to-day operational needs for the program

Review and evaluate program needs, while maintaining cost-effectiveness

Manage and oversee the timely compilation of annual reports and work plans

May supervise and/or oversee operational staff with program responsibilities

Other duties as assigned

Arrange all aspects of travel, including but not limited to airfare, lodging, and car services, for URSCA program staff, faculty, students, and invited guests; communicate schedules and logistics to the travelers; and serve as point of contact during travel

Process receipts and coordinate payment processes for office purchasing card and external vendors

Prepare meeting agendas and materials and coordinate scheduling, location, and audio/visual needs for meetings

Serve as point of contact for students, faculty, staff, administrators, and external parties interested in working with URSCA in any capacity; reply to emails, phone calls, and office visits with professional and informed responses

Provide complex administrative support for the office's existing projects and new initiatives, including undergraduate research grants and fellowships, summer visiting researcher programs, curricular research programs, and a variety of conferences and symposia

Qualification

Budget ManagementEvent PlanningProgram ManagementDigital CommunicationsOperational OversightSAPConcurDocumentationOralResource ManagementWorkflow ManagementMicrosoft Office SuiteHigher Education ExperienceWritten Communications