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HII · 2 days ago

ADMINISTRATIVE ASSISTANT 1

Newport News, VA

Full-time

Onsite

New Grad, Entry Level

0+ years exp

HII’s Newport News Shipbuilding division is the largest industrial employer in Virginia, focusing on the design and construction of naval ships. The Administrative Assistant 1 will perform various office functions, support engineering departments, and ensure the smooth operation of office activities.

Health CarePublic Safety

No H1B

U.S. Citizen Only

Responsibilities

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail

Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures

Gathers, compiles and reports on information relevant to supervisors assignment

May take and transcribe dictation

Distributing mail; managing conference rooms; managing computer equipment and phones; managing calendars; scheduling and coordinating events; organizing and maintaining hardcopy and electronic files and records retention; coordinating travel; submitting payroll requests; maintaining company assets (e.g., vehicles, trailers, cameras); coordinating storm preparation activities; working with Facilities Coordinator to maintain office area; ordering office supplies; developing agendas & recording meeting minutes; reviewing and formatting letters, memos, procedures, and reports; and distributing and retaining official correspondence

Qualification

Microsoft OfficeMicrosoft SharePointPowerPointWritten communicationVerbal communicationOrganizational skillsTeamwork

Required

High School/GED and 0 years of additional education and/or experience

Basic computer skills, including typing and using Microsoft Office products such as Outlook, Word, and Excel

Ability to climb stairs daily and occasionally move typical office equipment (such as file boxes and computer monitors)

Ability to walk through production zones with appropriate personal protective equipment (hardhat, safety glasses, hearing protection, and safety shoes)