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Inside Higher Ed · 5 days ago

Assistant Director, Building Services

Los Angeles, CA

Full-time

Onsite

Director/Executive

Inside Higher Ed is seeking an Assistant Director for UCLA Anderson School's Building Services unit. This role involves assisting in the management of the school's physical plant and coordination of events, along with overseeing facility scheduling and managing Building Services staff.

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Responsibilities

Assists in the management of the school's physical plant of 350,000 square feet in 7 connected structures and an additional 30,000 square feet of exterior adjacent sites

Assists in the coordination and management of all events held within the school, academic as well as social

Providing support and assistance to the Executive Director of Building Services pertaining to management and maintenance of the physical plant and building infrastructure

Oversight of facility scheduling, including time and space use of all venues within the school

Direct supervision and management of Building Services staff (Anderson's in-house crew of full-time operations staff), including oversight of campus custodial, dedicated campus security, building crafts and trades, mail and document services

Establishment of operating policies and procedures

Long-term space and infrastructure and equipment planning

Project management of building alterations and major/minor construction projects

Assistance in the oversight of safety and security programs and emergency response, including the Anderson emergency planning team

Assistance in the management and oversight of event planning, consultation and execution of events and programs held on the school's grounds

Acts for the Executive Director of Building Services in his/her absence

Qualification

Supervisory skillsConstruction knowledgeProject managementInventory controlCommunication skillsRecord keepingLift 50 lbsSpanish languageInterpersonal skillsProblem-solving skills

Required

Supervisory skills and experience, including team building skills and problem solving abilities. Skills in supervising subordinates, including assigning work, training, critiquing, and evaluating work

Ability to write correspondence, such as memos, reports as well as policy and procedure documents that are clear, concise and grammatically correct. Oral communication skills to convey and obtain info

Proficient in designing worksheets, databases, scaled drawings and documents using Excel and Microsoft Word. Possess basic typing skills to prepare forms and correspondence with moderate speed

Knowledge of purchasing and inventory control procedures, including determining needs, selection of items, and stock rotation

Knowledge of and ability to use basic hand tools, such as wrenches, screwdrivers, hammers, and tape-measures. Working knowledge of inventorial control procedures for the management of material resources

Sufficient knowledge of postal regulations and rates to sort, classify outgoing foreign and domestic mail and advise clients. Ability to handle mail and packages of varying sizes for the purpose of sorting and delivering items to appropriate individuals or departments

Demonstrated ability to problem solve and make decisions based on appropriate investigation

Ability to establish and maintain collaborative working relationships with staff, faculty, students, campus entities, and external sources. Possesses interpersonal skills to interact effectively with individuals of varying backgrounds and different organizational levels

Ability to physically lift boxes or materials weighing up to 50 lbs

Oral communication skills to convey and obtain information clearly, accurately, and with courtesy

Skills in handling requests, problems and questions independently, accurately and tactfully. Ability to maintain composure and productivity while working with frequent interruptions, and competing priorities. Demonstrated ability to maintain accurate record keeping systems

Skills in setting priorities which accurately reflect importance of job responsibilities

Ability to work independently and follow through on assignments with minimal instructions. Ability to follow oral and written instructions and routine procedures

Preferred

Working knowledge of all phases of construction pertaining to remodels, renovations involving TI work in offices, classrooms and other like spaces. Must have a basic knowledge and understanding of the Universities policies, State and Local Building codes, ADA requirements, and general construction

Working knowledge of University forms, policies, procedures and ability to process necessary forms to accomplish required tasks

Ability to communicate in Spanish