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Aston Carter · 2 days ago

Accounts Payable Clerk

Albany, NY

Full-time

Onsite

Entry Level

$20/hr - $24/hr

2+ years exp

Aston Carter provides corporate talent solutions and is seeking an Accounts Payable Specialist responsible for processing accounts payable transactions within a large healthcare system. The role involves ensuring operational efficiency and compliance while providing excellent service to internal teams and external suppliers.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Process invoices, reimbursements, refunds, credits, and related transactions accurately and on time using ERP software

Follow Treasury cash allocation guidance for payment prioritization

Monitor invoices with:

Sensitive payment terms

Rebate or early‑payment discount opportunities

Identify issues requiring escalation and address them promptly

Compile, verify, and distribute mailed payments in a timely manner

Ensure all invoices and expense reimbursements contain required approvals and documentation

Enforce supplier file processes to ensure payments are issued to the correct:

Supplier

Location

Payment method

Maintain tracking databases for invoices unable to be processed in ERP

Review, update, and validate documentation at least weekly

Maintain organized, accessible records to support audits and regulatory compliance

Respond promptly and professionally to inquiries from:

Internal departments

External suppliers

Provide guidance and support regarding invoice processing, payment status, and related policies

Work collaboratively with Supply Chain, Finance, Treasury, and other operational teams to support organizational objectives

Assist with monthly and year‑end close activities, including 1099 preparation

Support identification and recovery of unclaimed funds

Qualification

Accounts Payable experienceERP software proficiencyVendor invoice processingOrganizational skillsMicrosoft Office proficiencyHigh-volume data entryAttention to detail