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Inside Higher Ed · 5 days ago

Administrative Specialist (Institute for Education Policy)

Baltimore, MD

Full-time

Hybrid

Mid Level

$54K/yr - $94K/yr

4+ years exp

Inside Higher Ed is seeking an Administrative Specialist for their Institute for Education Policy. The role involves providing varied administrative support, managing complex calendars, and leading projects that require collaboration and independent decision-making.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities

Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management

Support staff management and team meetings and provide follow-up on action items

Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders

Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff

Assist with planning and conduct of events as needed

Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc

Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements

Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information

Responsible for answering questions, providing guidance, and disseminating information

Interpret and communicate operating policies

Proactively identify and assist with the resolution of administrative problems

Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division

Other duties as assigned

Qualification

Microsoft OfficeCalendar ManagementFinancial AdministrationMeeting CoordinationReport WritingOffice ProceduresOralInterpersonal SkillsWritten CommunicationsOrganizational Skills

Required

Bachelor's Degree

Four years of progressively responsible administrative experience, with experience working on special projects and assignments

Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula