Aston Carter · 2 days ago
Full Charge Bookkeeper
New York, NY
Full-time
Onsite
Senior Level, Lead/Staff
$95K/yr - $100K/yr
10+ years expAston Carter is a corporate talent solutions provider specializing in various professional sectors. They are seeking an experienced Full Charge Bookkeeper to manage financial operations and assist with HR administration in a fast-paced architecture firm.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Manage full-cycle Accounts Payable and Accounts Receivable
Build and manage monthly invoicing in QuickBooks
Review invoices with ownership and ensure all proposal billing is captured
Process client payments and follow up on client collections
Reconcile vendor statements, credit cards, and bank accounts
Maintain the general ledger, including journal entries and proper coding
Create Excel-based schedules, financial reports, and tracking tools
Develop budgets and analyze variances for efficiency and profitability
Partner with the firm’s outside accountant on financial statements, tax preparation, and compliance
Post payroll using the firm’s third-party PEO (ADP)
Monitor expenses and ensure adherence to company policies
Maintain strict confidentiality of financial and employee data
Serve as a point of support for HR administration and employee operations
Liaise with the firm’s PEO (ADP) on benefits, payroll data, and employee records
Support recruitment efforts (job postings, resume screening, initial phone interviews)
Oversee onboarding of new employees
Maintain internal databases, licenses, subscriptions, and vendor contracts
Coordinate office operations, vendors, and general office upkeep
Support project teams with QuickBooks tracking (billable vs. actual costs)
Assist leadership with ad-hoc operational and administrative needs
Qualification
Required
10+ years of professional bookkeeping experience
Bachelor's degree (BA or BS)
Proficient in QuickBooks (minimum 5+ years of hands-on use)
Prior experience working in an AEC firm (architecture, engineering, or construction)
Ability and commitment to work 100% onsite in Midtown Manhattan
Strong Excel skills (including pivot tables)
Proficiency in bookkeeping and HR administration
Experience with ADP software and accounts payable/receivable
Strong organizational and communication skills
Ability to work full-time in the office
Proactive, independent worker with adaptability to change priorities
Fluency in Microsoft Office and other common office software
Preferred
Bookkeeping professional with deep AEC industry exposure
Comfortable owning the full financial lifecycle with minimal oversight
Strong communicator who can work directly with firm leadership and clients
Highly organized, proactive, and adaptable in a fast-paced environment
Confident using common sense and judgement to prioritize competing tasks
Thrives in a fully in-office role and enjoys being embedded with the team
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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