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Brown University Health · 19 hours ago

Cardiothoracic Intensive Care- Secretary

Providence, RI

Part-time

Onsite

New Grad, Entry Level

$23.60/hr - $24.17/hr

0+ years exp

Brown University Health is dedicated to providing quality patient care and is seeking a Cardiothoracic Intensive Care Secretary. This role involves managing clinical data, performing secretarial duties, and ensuring effective communication within the department.

EducationHealth CareMedicalUniversities

Responsibilities

Types a variety of materials including correspondence, memos, forms, medical and statistical reports; may type manuscripts, grant proposals and/or abstracts

Corrects grammar and punctuation and may edit for content and/or revise wording at own discretion

May use dictation equipment, shorthand or speedwriting

Composes memos and/or routine correspondence such as requests for information, explanation of bills and confirmation of appointments

May compose rough drafts of more detailed Correspondence from supervisor’s instructions or according to own knowledge of situation

May design and prepare departmental forms, flyers and announcements

Answers telephone and receive visitors into the area

Ascertains needs and prioritizes calls for handling by others

Responds to inquiries regarding services provided by the department and departmental policies and procedures

Discusses factual information with others on the hospital staff and with persons outside the hospital, including patient information, lab results, scheduling, billing, departmental policies, etc

Maintains supervisor’s schedule of appointments and may schedule appointments without prior clearance; makes travel arrangements

May schedule patients’ visits and assemble necessary materials prior to appointment

Schedules and organizes materials for meetings and conferences

Attends certain meetings to transcribe and compose minutes; distributes minutes to appropriate persons

Maintains departmental records including such confidential information as budget, payroll, patient and personnel data

Files, updates and purges records, as necessary, including data entry, storage and retrieval via CRT

Maintains department statistics as required by the hospital and/or accrediting and government agencies

Compiles, prepares and types recurring statistical reports including tallying and summarizing data

May update departmental policy/procedures manual by incorporating revisions received

Orders office and medical supplies and processes purchase orders prepared by others within the department

May meet with vendors to review new office supplies or equipment

Obtains books, periodicals and reference materials from library as requested

May maintain departmental resource library, including cataloging and checking materials in and out

Operates office equipment such as photocopier, calculator, dictation equipment and CRT

Provides functional guidance to new employees regarding the clerical operations of the department

Depending on the organizational unit, may serve as office receptionist

Qualification

Proficient typing skillsMedical terminologyOrganizational skillsInterpersonal skillsStatistical reportingOffice equipment operation

Required

Completion of High School education or GED

Up to six months of special training such as a course in correspondence typing and/or medical terminology

Proficient typing skills

Ability to operate standard office equipment

Demonstrated knowledge and skills necessary to provide care to patients with consideration of aging processes, human development stages and cultural patterns

Organizational skills to gather, assemble and maintain department statistics and records

Ability to arrange supervisor's calendar

Math skills necessary to prepare statistical reports involving tabulation and summarization of data

Interpersonal skills to exchange factual information with persons both within and outside the hospital

Familiarity with medical or other specialized terminology may be required

Between six and twelve months experience is required, including that period on-the-job to learn procedures specific to the department