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Inside Higher Ed · 5 days ago

Administrative/Operations Manager (Energetics Research Group)

Columbia, MD

Full-time

Hybrid

Mid, Senior Level

$63K/yr - $110K/yr

4+ years exp

Inside Higher Ed is seeking an Administrative/Operations Manager for the JHU Whiting School of Engineering, Energetics Research Group. The role involves overseeing financial, administrative, and operational activities, providing strategic and day-to-day management, and ensuring compliance with university policies.

Digital MediaEducationHigher EducationJournalismRecruiting

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Participate in the development of annual operating budget(s) and assist with budget analysis and evaluation

Provide fiscal planning, management, and oversight of assigned budgets, e.g. operating, discretionary, gift/endowment, salary

Oversee annual planning and preparation for general and/or sponsored funds budgets

Oversee or review monthly account statements, verify expense allocation, identify and ensure the correct processing of payroll and non-payroll transactions to correct or resolve discrepancies

Prepare or oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions

Oversee the procurement process for all assigned accounts

Provide back-up documentation and explanation in response to audit requests

Prepare financial projections

Advise leadership on resource needs and financial risks

Remain up to date on changes in university, school, and departmental financial policies

Develop, update, and amend financial procedures

Develop and maintain various finance management systems

Design and produce various monthly, quarterly, and annual reports as requested

Manage the planning, production, and execution of key events or other activities

Responsible for managing projects and maintaining budgets

Mentor staff and provide support for training

Monitor staff workloads, prioritize work efforts and advocate for additional resources as necessary

Partner with senior administrator and/or department/divisional leadership on coordination and completion of various strategic initiatives

Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration in collaboration with school/department leadership

Develop administrative policies and procedures needed to ensure smooth operations

Manage space and facilities issues specific to the assigned area

Work with departmental/divisional Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover

Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly

Support faculty and staff supervisors in human resources administration: e.g. help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning

Ensure human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc

Responsible for the planning and implementation of activities of the specific academic, clinical, research, or programmatic area

Other duties as assigned

Qualification

BudgetingFinancial AdministrationHuman Resources ManagementOperational OversightFinancial DocumentationRegulatory ComplianceOralWritten Communications

Required

Bachelor's Degree in Finance, Accounting, Business or related field

Four years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources

US Citizenship is required

Permanent employment is contingent upon obtaining a U.S. Government personal security clearance within a reasonable period of time