EWU School of Business · 21 hours ago
Executive Assistant / Clery Compliance Officer
Spokane, WA
Full-time
Onsite
Mid, Senior Level
$68K/yr - $85K/yr
3+ years expEastern Washington University Police Department (EWUPD) is seeking a highly skilled, professional, and motivated Executive Assistant / Clery Compliance Officer to provide high-level administrative, operational, and regulatory support within the Division of Business & Finance. This critical role serves as both the Executive Administrative Assistant to the Chief of Police and command staff, and as the department’s Clery Compliance Officer, ensuring compliance with all requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
Higher Education
No H1B
Responsibilities
Manage executive calendars, schedule meetings, coordinate briefings, and prepare the Chief for all engagements
Coordinate travel arrangements, prepare travel requests, and complete expense reports
Draft, edit, and prepare executive-level correspondence, memos, reports, and presentations
Support command staff in the administration of personnel practices, procedures, and sensitive matters
Serve as the primary point of contact for visitors, phone inquiries, and confidential communications
Prioritize and triage all incoming communications and high-importance issues
Oversee retention schedules, destruction of appropriate records, and organization of personnel, case, and administrative files
Review and merge police case file documents into the law enforcement records management system
Submit monthly NIBRS reports and prepare administrative records, statistical documents, weekly reports to local newspaper
Extract and analyze data from the records management system
Oversee supply/equipment ordering, equipment management, and maintenance service coordination
Make purchases via PCard, purchase orders and contracts; track and monitor expenditures, review transactions, and ensure payment
Run financial reports and ensure compliance with state and institutional budget procedures
Supervise Administrative Assistant 2
Assist in budget development, forecasting, and monitoring; identify issues and recommend or initiate corrective actions
Update/maintain the EWUPD website
Manage Livescan fingerprint program
Coordinate department quarterly and other training
Facilitate ACCESS and CJIS training for employees and contractors
Coordinate triennial Washington State Patrol audits
Lead and coordinate the University’s Clery Act Compliance Program
Serve as the Campus Safety Survey Administrator
Prepare, publish, and distribute the Annual Security and Fire Safety Report
Collect and analyze crime and disciplinary referral data from internal and external partners
Assess police reports for correct crime classification under Clery definitions
Maintain and update registered sex offender notifications and ensure proper campus dissemination
Oversee the Timely Warning program and collaborate on emergency notification compliance with Public Relations and Emergency Management
Ensure annual Clery-compliant training exercises and documentation requirements are met
Identify, train, and support Campus Security Authorities (CSAs) and maintain the official CSA roster
Maintain all Clery-associated records
Ensure daily crime and fire logs are accurate, compliant, and properly maintained
Support Clery compliance at EWU’s separate campus locations and branch campuses
Qualification
Required
Must be able to pass a state and federal background check
Bachelor's degree in Communications, Criminal Justice, Emergency Management, or related field. Substantial experience may be substituted for formal education
Prior experience in upper-level administrative support roles
Proven ability to maintain professionalism and confidentiality
Exceptional written and verbal communication skills
Strong organizational and time-management capabilities, with strong attention to detail
Excellent interpersonal skills with the ability to work collaboratively across departments
Proficiency with Microsoft Office Suite and database systems
Understanding of financial management, accounting practices and budgeting concepts
Ability to remain calm and focused in fast-paced, high stress situations
Demonstrated ability to apply a responsive and flexible approach that is supportive of the needs including universal access of our students, faculty, staff and the public
Preferred
Familiarity/prior experience/training with regard to Clery Act compliance
Familiarity with Title IX or other regulatory reporting
Three or more years of experience in higher education or a similar environment
Prior Supervisory experience
Prior experience in a law enforcement setting
Benefits
Health insurance
Disability insurance
Retirement
Generous vacation and sick leave accruals
12 paid holidays per year
Tuition waiver for employees and eligible family members
Discounted EWU sports tickets
Full access to our campus workout facilities at a minimum fee
Free transportation through STA buses
Company
EWU School of Business
The School of Business and Professional Accounting at Eastern Washington University offers excellent, affordable accredited undergraduate and graduate programs taught by qualified faculty who take a personal interest in each student's success.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase