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Strategix Management LLC · 1 day ago

Records Specialist

San Bernardino, CA

Full-time

Onsite

Entry Level

2+ years exp

Strategix Management LLC is seeking a Records Specialist to maintain student personnel files in compliance with Job Corps policies. The role involves performing administrative duties, ensuring data integrity, and providing customer service to students and their families.

EducationLogisticsManagement ConsultingTraining

Responsibilities

Perform administrative duties as directed to properly maintain files on both active and separated students including filing, copying, archiving, and producing required reports

Provide accurate entry of student data into designated Job Corps information systems including duty status and attendance, leaves of absence, academic and career technical training attainments, allotments, personal information, extensions, separation status, and other data as directed

Maintain student signature rosters, dormitory bed checks, and other attendance documentation used to establish students’ duty status in daily hard copy files for all active students

Assist in the preparation of the daily Morning Report to accurately reflect the duty status of each student

Maintain individual hard copy student personnel folders in compliance with PRH Chapter 6 and ensure aging hard copy records are archived in compliance with federal schedules and procedures

Assist in coordinating student travel arrangements including verifying eligibility, ordering travel tickets, and student travel account reconciliation in compliance with PRH Ch. 6.7 and Exhibit 6-3 and maintain supporting documentation in the student file

Record student clothing allowances in compliance with PRH Ch. 6.6 and maintain supporting documentation in the student file

Assist in preparing reports and documentation to support student pay and collection of fines in collaboration with other departments

Maintain data integrity standards by ensuring supporting hard copy documentation on student attainments is received prior to recording attainments in Job Corps data systems

Responds to student, parent/guardian, and former student requests for copies of records in compliance with the PRH

Provides quality customer service for both internal and external customers

Participate in department meetings and all mandated PRH and Strategix training

Maintain accountability of staff, students, and property and adhere to safety practices

Promote a harassment-free environment

Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student’s personally identifiable information (PII) and reduce network security threats

Adhere to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt

Qualification

Records administrationData entryMS OfficeCustomer serviceInformation technology proficiencyJob Corps experienceAttention to detail

Required

High school diploma and two years of experience in records administration, general office, or data entry procedures

Information technology proficiency including MS Office

Demonstrated customer service orientation

Preferred

Associate degree and previous Job Corps experience

Company

Strategix Management LLC

Founded in 2016 by President and CEO, Jonathan Crawley, Strategix Management LLC employs cutting-edge technology to streamline and ignite program activities that increase the efficiency and efficacy of the work of our government partners.

Founded in 2016

Washington, District of Columbia, USA

201-500 employees