PFS Realty Group · 1 month ago
Real Estate Transaction Coordinator
Weston, FL
Full-time
Onsite
New Grad, Entry LevelPFS Realty Group is seeking a Real Estate Transaction Coordinator who will manage all administrative and communication duties involved in a real estate transaction from contract to closing. The role ensures that all parties stay informed, deadlines are met, documents are accurate, and the transaction progresses smoothly.
Property ManagementReal EstateSales
Responsibilities
Open and organize new transaction files once a purchase agreement is executed
Track critical contract deadlines (inspection, appraisal, financing, closing, etc.)
Ensure all required documents are completed, signed, and uploaded to the brokerage’s compliance system
Serve as the main point of contact for agents, clients, lenders, title companies, escrow officers, inspectors, and attorneys
Provide timely updates to all parties throughout the transaction
Coordinate scheduling of inspections, appraisals, walkthroughs, and closing appointments
Review contracts and addendums for completeness and accuracy
Submit completed files to the brokerage for compliance approval
Maintain confidentiality and ensure compliance with state and brokerage regulations
Maintain organized digital files and transaction checklists
Prepare and send out disclosures, addenda, and closing instructions
Assist with earnest money documentation and tracking
Update CRM and transaction management software (e.g., Dotloop, Skyslope, Brokermint, Command)
Coordinate closing timelines with lenders and title/escrow
Verify commission disbursement forms and confirm all required items are complete
Deliver final documents to agents and clients and close out the file
Qualification
Required
Fluent in Spanish and English, with strong verbal and written communication skills and the ability to communicate clearly and effectively in both languages
Strong organizational and multitasking skills
Excellent written and verbal communication
Knowledge of real estate contracts, terminology, and transaction processes
High attention to detail and ability to meet deadlines
Proficiency in transaction systems (Dotloop, Skyslope, DocuSign, etc.)
Ability to work in a fast-paced environment with multiple transactions
Customer-service oriented and professional
Preferred
Experience as a transaction coordinator, real estate assistant, or similar role
Real estate license (sometimes preferred but not always required)
Familiarity with local/state real estate regulations
Company
PFS Realty Group
Como compañía de servicios integrados, tenemos la misión y el compromiso de facilitarle soluciones a Usted que busca expandir sus horizontes hacia EE.UU, en todos los planos relacionados con dos aspectos principales como son inversiones e inmigración.
Founded in 2002
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase