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Northrop Grumman · 15 hours ago

Administrative Assistant 4 - R10218410

Baltimore, MD

Full-time

Onsite

Mid, Senior Level

$64K/yr - $106K/yr

6+ years exp

Northrop Grumman is a leading technology company that offers revolutionary systems impacting lives globally. They are seeking an Administrative Assistant 4 to support the Advanced Tactical Programs Operating Unit in Baltimore, MD, where the role involves managing administrative tasks, coordinating meetings, and providing support to team members in a fast-paced environment.

AerospaceData IntegrationManufacturingRemote SensingSecurity

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Collaborate closely with other administrative professionals in related organizations

Manage food orders and distribution during extended operations events and lunchtime meetings

Maintain in-person presence to support ad-hoc requests from team members

Complete assignments to a very high standard regardless of challenges encountered

Demonstrate dependability, accuracy, efficiency, and punctuality

Desire to work in a fast paced, changing, and diverse environment

Possess a positive can-do, self-directed, cooperative attitude

Possess computer skills at a level to allow the candidate to support the group with minimal direction

Calendar management (coordinate/sync unclassified and classified calendars)

Manage email distribution lists, conference room calendars, phone lists and reserved parking assignments

Visitor coordination including arrangements, visit approvals, clearance transfers and serve as visitor liaison

Meeting organization and planning

Travel expense report generation and closeout

Help coordinate/prepare briefing packages General Office Management

Assist with overseeing office moves and support facility related actions

Answer questions relating to office operations and established policies and procedures

Qualification

Microsoft OfficeCalendar managementMeeting organizationTravel arrangementsReport generationVerbal communicationWritten communicationOrganizational skillsTeam collaborationAdaptability

Required

High School Diploma with a minimum of 6+ years additional education and/or professional relevant experience

Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel)

Experience coordinating Outlook calendar, conference call, and shared link applications

Prior experience coordinating both on and off-site meetings and/or events with customers, including ordering, receiving and setting up food and refreshments

Experience making travel arrangements

Experience completing a wide variety of tasks with minimal supervision

Experience compiling and generating reports and presentations

US Citizenship required

A current/active Active DoD Secret clearance (or higher)

Preferred

Bachelor's or Associate degree, preferably in business or technical related field

Current Special Program Access (PAR)

SharePoint (or equivalent), and intranet/internet proficiency

Experience proofreading and correcting documents for grammatical errors

Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities

Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities

Experience interfacing with executive level internal and external contacts with considerable autonomy

Familiarity with SAP, Concur, Facilities requests, IBUY, etc