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Viejas Casino & Resort · 1 day ago

Administrative Assistant II

Alpine, CA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Viejas Casino & Resort is seeking an Administrative Assistant II to provide administrative support for the Food & Beverage department. The role includes managing files, processing HR paperwork, and performing general office tasks such as payroll and communication with team members.

CasinoGamblingLifestyleTourismVacation Rental

Responsibilities

Greets visitors and directs them to the appropriate area or person

Sorts and distributes mail

Screens incoming phone calls and routes to appropriate team members/departments

Composes and prepares documents, correspondence, and reports

Records and transcribes meeting minutes

Files documents either in digital form or hard copies, scanning, copying, and faxing documents

Acts as payroll designee for the department

Updates, maintains, reviews, and approves team member attendance sheet while ensuring correct information is entered in the payroll system

Generates team member’s attendance report and advises managers when disciplinary action is necessary

Works closely with Human Resources on team members returning to work, or restriction if applicable, following leave of absence and workers’ compensation cases

Processes paperwork including the new hires, terminations, promotions and transfer to other departments, status changes on team members, office space set-up, parking, office keys, card keys, computer access, and lockers

Orders maintenance supplies as needed, such as cleaning chemicals, tools, and equipment

Prepares check requests; tracks purchase orders and reconciles department expenses

Establishes and maintains working relations with internal and external guests

Ensures that a clean, safe, hazard-free work environment is maintained

Adheres to all company and department policies, procedures, and standard operating guidelines

Performs other duties as assigned

Qualification

Payroll system knowledgeWordExcel proficiencyAdministrative experienceAttention to detailGuest service skillsMultitasking abilityCommunication skillsOrganization skillsConfidentialityPositive attitude

Required

Strong verbal, written, and interpersonal communications skills

Strong guest service skills and attention to detail

Intermediate skills in Word, Excel, and internet search software relevant to the position

Knowledge of payroll system

Strong organization skills

Ability to pay close attention to detail, multitask, and manage time

Ability to maintain high level of confidentiality

Ability to work in a professional high-pressure environment while demonstrating and maintaining good personal relation/people skills and a positive attitude

Ability to multitask and work well under stress

Must be a self-starter and able to adjust to change

Must be able to work flexible hours during the day or evening including weekends, holidays, and all blackout dates

Must be age 21 years of age or older

2 to 4 years of administrative duties or related experience