Safe Children Coalition, Inc. · 18 hours ago
Office Administrator
Sarasota, FL
Full-time
Onsite
Entry Level
2+ years expSafe Children Coalition, Inc. is dedicated to making a difference in the community, and they are seeking an Office Administrator to ensure the efficient and professional operation of their office. The role involves overseeing administrative functions, coordinating front desk activities, and serving as a central point of contact for staff, vendors, and visitors to support organizational effectiveness.
Child CareHealth CareNon ProfitUnderserved Children
Responsibilities
Oversee and ensure front desk reception coverage, including greeting visitors, routing messages, and providing general information to the public
Report to management and perform administrative duties as needed
Manage and oversee activities related to annual fire drills, pre-storm building preparations, post-storm building checks and clearances, required building inspections for security and fire compliance, and overall office safety procedures/protocols
Manage and oversee activities related Purchase of Services Authorizations (POS), check requests/pick-ups, and receipt management in CentreSuite system
Collaborate with the Building Manager and Property Management to address building maintenance needs
Serve as the primary point of contact for assigned corporate purchases and vendor relations
Issue, activate, and maintain office access fobs, employee ID badges and business cards for the Lakewood Ranch office
Assist in planning and coordinating special projects and events in partnership with the Community Engagement Specialist
Coordinate travel arrangements for staff attending conferences and training
Coordinate SCC vehicle maintenance and ensure related documents remain up-to-date
Maintain and update office resources, including the phone directory, signage, and office name labels
Provide staff support and training in the use of office equipment and ensure equipment is properly maintained according to vendor guidelines
Manage vendor relationships to support office functions (e.g., copier service, telephone repair, equipment maintenance)
Support staff in understanding office procedures, locating coalition forms, and assisting in maintaining organizational forms and documents
Qualification
Required
High school diploma or equivalent required
AA degree a plus
Minimum of two years general office experience
Possess a valid Florida Driver's License in good standing and be insurable by the agency's current insurance carrier
Must meet state criminal background check requirements
Ability to work a flexible schedule
Knowledge of community resources
Benefits
5 weeks of PTO accruals available during the first year of employment
12 paid holidays
Employee Assistance Program (“EAP”)
Professional Development
Health Benefits With Shared Premium Contributions
Medical
Dental
Vision
Life
Short-term disability
Long-term disability
401(k) retirement- 3% company match
Company
Safe Children Coalition, Inc.
Safe Children Coalition, Inc.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2023-05-19Grant
Recent News
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