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Brown University · 23 hours ago

Academic Records Coordinator

Providence, RI

Full-time

Hybrid

Entry Level

2+ years exp

Brown University is seeking an Academic Records Coordinator to maintain the integrity of medical student records. The role involves managing grading processes, serving as a credentialing expert, and supporting the medical student lifecycle through various administrative functions.

EducationHigher EducationUniversities

Growth Opportunities

No H1B

Responsibilities

Maintains the integrity of medical student records across multiple systems

Providing comprehensive support for the medical student lifecycle

Managing aspects of grading (grade entry and audit, missing grade reviews)

Serve as the credentialing and verification subject matter expert

Processing student enrollment/alumni licensure requests

Initiates registrations based on policy and approval workflows for independent studies, ACMS and other exceptions/special administrative enrollment

Serves as the records resource for the Medical Committee on Academic Standing and Professionalism (MCASP)

Actively supports the strategic goals by optimizing workflows and applying technology-driven solutions utilizing internal and external systems

Qualification

Database managementMicrosoft Office SuiteData validationHigher education experienceLicensing Board proceduresMultitaskingCommunication skillsInterpersonal skillsAttention to detail

Required

Bachelor's degree with a minimum of 2 years' relevant experience preferably in an academic or healthcare system environment, or equivalent combination of education and experience

Experience working in multiple systems or administrative databases and utilizing general reporting preferred

Proficient in the use of Microsoft Office Suite (Word, Excel, Powerpoint) and Google Suite

Strong technical skills, excellent communication and interpersonal skills, the ability to anticipate information needs of others and the ability to evaluate situations and determine appropriate follow-up

Ability to organize a high volume of activities and keep organized under the pressure of tight deadlines, and ability to adjust to changing workloads and deadlines required

Ability to pull information from multiple sources into a cohesive history and timeline for an MD graduate for licensing purposes, some being more complex and in-depth than others

Ability to maintain high level of discretion and confidentiality; protect confidentiality of sensitive student records in compliance with FERPA regulations required

Ability to perform job duties efficiently and accurately with minimal supervision

Demonstrated experience with database entry, data validation, report generation, preferably within a complex data management system

Ability to acquire knowledge of academic curriculum and related medical school policies

Must have a high degree of accuracy, and attention to detail in work and strong ability to multitask

Must be able to complete tasks while adhering to strict deadlines and complying with Licensing Board and hospital standards

Criminal background and education check required

Preferred

Experience working in higher education preferred

Experience with standard Licensing Board procedures, enrollment standards, the process for academic status changes (fellowship/LOA), and procedures for academic warning/probationary status preferred

Benefits

Information on the Benefits of Working at Brown can be found here.

Company

Brown University

Glassdoor4.4

Brown University is an Ivy League research university that provides undergraduate and graduate programs. It is a sub-organization of Brown University Health.

Founded in 1764

Providence, Rhode Island, USA

1001-5000 employees