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Colliers · 2 days ago

Administrative Manager

Seattle, WA

Full-time

Onsite

Mid, Senior Level

$73K/yr - $107K/yr

3+ years exp

Colliers is an industry leader in commercial real estate, seeking an Administrative Manager to oversee day-to-day operations at their Seattle and Bellevue offices. The role involves managing administrative support, partnering with corporate functions, and ensuring efficient office operations.

Commercial Real EstateProperty ManagementReal Estate

No H1B

Responsibilities

Lead and manage operations support employees (office services, broker administrative support, marketing, research, deal administration, etc.). Ensure excellence and efficiency in the delivery of these services and strive for continuous improvement in all service areas

Partner with Corporate and regional platforms including Human Resources, Marketing, IT, Operations and Accounting to ensure timely responses to projects and requests for information

Responsible for partnering with corporate human resources on implementing human resources activities for all personnel including recruitment, selection, orientation, training, and performance management of the brokerage administration team

Ensures efficient office operations by overseeing office equipment, facilities management, and supply orders

Conducts vendor product reviews and formulates expense approval decisions within the framework of corporate policies

Act as change and culture agent, supporting the vision and direction for the operations team by implementing new policies and procedures directed at continuous improvement and service excellence

Direct the maintenance of listing and transaction files, ensuring compliance with local, state, and federal regulations

Develop, implement, and ensure compliance with various local real estate licensing governing bodies and corporate policies and procedures as required

Assist the Managing Director in the recruitment of new brokerage professionals by drafting all required documents such as term sheets, IC Agreements, draw agreements etc

Manage all local office awards and recognition programs as well as oversees any business promotion and/or publicity activities

Plan and manage weekly/monthly operations meetings

Manage quarterly staff meetings

Demonstrate active participation in community service projects

Qualification

People ManagementCommercial Real EstateBachelor's DegreeAdministration ExperienceVendor ManagementOffice OperationsCompliance ManagementCommunity Service