University of Louisville ยท 16 hours ago
Research Grants Specialist III
Louisville, KY
Full-time
Onsite
Mid, Senior Level
$67K/yr - $101K/yr
4+ years expThe University of Louisville is seeking a Research Grants Specialist III to support the School of Public Health and Information Sciences faculty with grant and contract management. This senior-level position involves guiding faculty through the grant application process and ensuring compliance with regulations while managing pre-award and post-award activities.
AssociationCommunities
Responsibilities
Support the SPHIS research office with all grant management processes
Serve as primary research liaison with granting agencies, outside sponsors, collaborating organizations, and internal units, including the Office of Sponsored Programs Administration (OSPA)
Manage all aspects of pre- and post-award grant-contract administration
Maintain a research database for all aspects of pre- and post-award grant-contract submissions and for data received from Philanthropy & Alumni Engagement Operations (PAE) regarding gifts and endowments
Work with leadership in the development and documentation of SPHIS Research Office policies, procedures and guidelines in the areas of proposal submission, award compliance and administration, and subaward processes
Provide training on Principal Investigator responsibilities and serve as a resource to faculty regarding grants administration processes and the implementation of changes in practice to conform to policy, as required
Develop and maintain up-to-date knowledge and expertise in sponsors' regulations, systems, policies, procedures, and perform special projects and other duties as assigned
Ability to prepare and analyze data and figures and provide reports
Train and mentor junior research staff, provide back-up for other research office personnel, and perform other duties as assigned
Assist faculty with development of budgets, budget justifications, price quotes, and completion of process files required for proposal submission
Assist Principal Investigators (PI) with subawards, subcontracts and personal service contracts
Assist the SPHIS Development Director with drafting budgets for new proposals associated with gifts
Knowledgeable of institutional processes and federal requirements for compliance and ensure compliance with grant-contract requirements
Advise PIs on submission and administrative requirements (data management & sharing, reporting, institutional biosafety approval, protection for human subjects, financial, programmatic) related to both pre- and post-award and assist with preparation of required reports
Advise PI on carry-forward funds, grant close-out process, report due dates with attention to critical intervals (ex. 120, 90, 60, 30 days) prior to grant completion date, and final reports to agencies
Review award expenditures and effort levels to remain in compliance with award terms and conditions and advise PI on allowable expenses
Assess project budget against original budget on a regular basis to identify deviations and advise PI of corrective actions
Assure allowable expenses and adherence to budget categories
Access the journal voucher system to correct expenses
Access the payroll adjustment system for salary adjustments
Assure indirect cost recovery for support of research incentive funds
Prepare budget modification requests for submission to OSPA
Prepare and maintain financial reports for SPHIS related to research and to promotion and tenure reports
Monitor invoicing, generate monthly budget statements and reconciliation reports for PI review and confirmation
Qualification
Required
Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience
Advanced expertise in grant and contract management
Ability to prepare and analyze data and figures and provide reports
Knowledgeable of institutional processes and federal requirements for compliance and ensure compliance with grant-contract requirements
Excellent written and verbal communication skills required for interaction with stakeholders, including students, faculty, and staff
Building rapport with faculty, staff colleagues, and other stakeholders
Managing time effectively, prioritizing tasks, and maintaining organized records are critical
Proficiency in Microsoft Office Suite, and other relevant software (Workday, etc.) and ability to design, execute, and manage databases
Ability to adjust to changing priorities and work effectively in a dynamic environment
Maintaining confidentiality when needed
Identifying and resolving issues efficiently and effectively using both reactive and proactive approaches to improve department processes
Coordinating projects, managing deadlines, and ensuring successful completion
Providing timely, accurate, and helpful information to the Dean's Office, faculty, and other stakeholders
Collaborating effectively with others to achieve common goals
Preferred
Master's degree in a related field
Previous professional experience in an academic environment and familiarity with the University of Louisville's systems, policies and procedures
Experience working with budgets and operational planning
Excellent written and oral communication skills
Experience with electronic systems and databases (Workday Finance, Power BI, and advanced use of Microsoft Word, Excel, PowerPoint)
Company
University of Louisville
The University of Louisville is a state supported research university located in Kentucky's largest metropolitan area.
Founded in 1798Louisville, Kentucky, USA
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Melisa Adkins, EJD, MBA, BSN, RN
Chief Executive Officer- UofL Health- Mary & Elizabeth w/oversight of Peace & South Hospitals
In K. Kim
Co-Director, Co-Founder, Center for Health Process Innovation (CHPI)
Recent News
2024-02-09
Louisville Business First
2023-12-01
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