University of Louisville · 17 hours ago
Executive Assistant III
Louisville, KY
Full-time
Onsite
Mid, Senior Level
$67K/yr - $101K/yr
6+ years expThe University of Louisville is seeking an Executive Assistant III to provide high-level administrative support for the Department of Pediatrics. This role involves managing schedules, handling correspondence, and coordinating special projects while ensuring effective communication across various departments.
AssociationCommunities
Responsibilities
Manage the complex schedule of the Executive Vice Chair
Manage and maintain calls and correspondence requests on behalf of the Vice Chair
Act as a key contact and liaison between Department of Pediatrics and essential Clinical Partners within Norton Children’s, Research, Hospital, and Care practices on behalf of the Vice Chair
Communicate and follow-up with internal and external organizational representatives including departmental vice chairs, division chiefs, key staff and managers; SOM Dean and dean’s office staff; SOM departments key staff, division chiefs, chairs; key hospital/clinical staff, managers, directors, and vice presidents
Confirm objectives for meetings, follow up to ensure all participants are prepared
Capture and disseminate major takeaways from departmental meetings, work with executive team to ensure follow-up
Monitor progress and achievements for next steps
Serve as resource for chair office staff, divisional administrative key staff, division chiefs and faculty in coordinating with the research mission of the Department
Special projects as they come up including research into solutions, data mining and other work as necessary
Prepare agendas for monthly and quarterly meetings focused on research and other domains of the academic mission of the Department
Qualification
Required
Bachelor's degree with six (6) years of relevant experience or the equivalent combination of education and experience
Ability to communicate across multiple internal and external organizations with an intimate understanding of the academic mission
Work confidentially on multiple issues
Compile and deliver oral or written reports/presentations
Manage the complex schedule of the Executive Vice Chair
Manage and maintain calls and correspondence requests on behalf of the Vice Chair
Act as a key contact and liaison between Department of Pediatrics and essential Clinical Partners
Communicate and follow-up with internal and external organizational representatives
Confirm objectives for meetings and follow up to ensure all participants are prepared
Capture and disseminate major takeaways from departmental meetings
Monitor progress and achievements for next steps
Serve as resource for chair office staff, divisional administrative key staff, division chiefs and faculty
Prepare agendas for monthly and quarterly meetings focused on research and other domains of the academic mission of the Department
Preferred
Strong commitment to customer service excellence
Excellent interpersonal, written and oral communication skills
Proficiency in Microsoft Outlook, Word, PowerPoint, MS Teams or Zoom, Adobe DC
Company
University of Louisville
The University of Louisville is a state supported research university located in Kentucky's largest metropolitan area.
Founded in 1798Louisville, Kentucky, USA
5001-10000 employees
H1B Sponsorship
University of Louisville has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (63)
2024 (44)
2023 (49)
2022 (51)
2021 (54)
2020 (60)
Funding
Current Stage
Late StageLeadership Team
Melisa Adkins, EJD, MBA, BSN, RN
Chief Executive Officer- UofL Health- Mary & Elizabeth w/oversight of Peace & South Hospitals
In K. Kim
Co-Director, Co-Founder, Center for Health Process Innovation (CHPI)
Recent News
2024-02-09
Louisville Business First
2023-12-01
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