San Diego State University · 19 hours ago
Administrative Support Coordinator
San Diego, CA
Full-time
Onsite
Mid Level
$23/hr - $23/hr
4+ years expSan Diego State University (SDSU) is seeking an Administrative Support Coordinator for its Institute for Transformative Education. The role involves providing administrative support, coordinating program activities, and ensuring compliance with federal documentation standards for the Student Support Services Program.
EducationSustainabilityUniversities
Responsibilities
Continue the welcoming atmosphere of the office through team collaboration
Maintain a presence on campus Monday-Friday from 8:30am-5:00pm. The incumbent will also attend and actively participate in weekly team meetings and monthly ITE Staff meetings
Filing and data entry for student participant information
Liaise with institutional partners to generate an applicant pool of SSS-eligible freshmen, transfer students commuter students and those at most risk of not graduating
Assist in planning, coordination, and execution of program activities
Support systems so that program goals and objectives are met within the required time
Work collaboratively with ITE staff to create smooth communication and cooperation between program staff and collaborating departments
Maintain calendars for program staff, schedule meetings, prepare meeting rooms, and verify
Keep project logs and tracking systems up to
Assist with identifying and resolving workflow problems to improve operational efficiency
Collect information and key points of contact for student services, such as tutoring, to be able to make appropriate referrals
Maintain up to date academic and administrative records for Student Support Services students, support compliance with federal documentation standards
Document progress toward meeting project objectives by collecting data needed to prepare continuation proposals and/or presentations to the Federal
Collect, organize, translate and enter data for the Annual Performance
Collaborate with the Evaluation, and Compliance Specialist in the process to improve data collection such as updates for forms and systems for student participants and staff
Serve as a liaison between program staff and other student support services providers on campus
Establish and maintain cooperative working relationships with a variety of individuals and groups on and off campus to promote programs
Serve as the Student Support Services representative to the Communications Team and provide support on collaborative efforts for program public relations
Revise and distribute program materials such as brochures, applications, forms, newsletters, and Create graphics as needed under the direction of the program
Compose correspondence as needed
Request keys and track office keys for staff
Maintain office supply inventory and coordinate procurement of materials and services
Assist with fiscal documentation including purchase requisitions, disbursements forms, cash advances and clearing and tracking reimbursements requests
Qualification
Required
High-level skills in Microsoft Office Suite and Google Suite
High-level skill in document formatting
Interact effectively with co-workers
Highly motivated self-starter with strong interpersonal skills
Ability to communicate effectively, both orally and in writing
Well organized, ability to meet deadlines, and detail-oriented
Possess good judgment, common sense, and a strong sense of confidentiality
Associate's degree in Business Administration or 3 years of progressively responsible experience in a clerical support role
High school diploma or equivalent
4-years of progressively responsible experience in an office or administrative environment
Company
San Diego State University
San Diego State University is a public institution offering diverse educational experiences. It is a sub-organization of California State University.
1001-5000 employees
H1B Sponsorship
San Diego State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (37)
2024 (19)
2023 (24)
2022 (25)
2021 (17)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
$16MKey Investors
The Conrad Prebys FoundationNational Science FoundationU.S. Department of Agriculture
2025-05-28Grant· $1M
2024-07-03Grant
2023-06-01Grant· $5M
Leadership Team
Leslie Levinson
CFO
Amy Weiss
Professor of Journalism
Recent News
2025-11-19
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