Alaska Native Heritage Center, Incorporated · 3 days ago
Accounts Payable & Compliance Coordinator
Anchorage, AK
Full-time
Onsite
Mid Level
3+ years expAlaska Native Heritage Center, Incorporated is seeking an Accounts Payable & Compliance Coordinator. This role is responsible for managing the accounts payable function, ensuring compliance with company policies, and supporting grant and contract processes.
Museums & Institutions
Responsibilities
Prepare accounting transactions with accurate class and general ledger account coding for subsidiary journals, vendor bills and credit cards
Assists in the preparation of the form 1099
Reviews initial coding of vendor bills in the automated bill entry system, ensuring Vendor files are complete with required documentation including W-9, SAM.gov checks, Standard Work Agreements, Purchase Orders
Reviews monthly credit card expanse reports for accuracy in coding and documentation with receipts
Assists with the reconciliations of subsidiary ledger accounts to the general ledger and enters journal entries as directed to ensure a timely month end close
Reviews and maintains records for Standard Work Agreements, Purchase Orders
Supports the other accounting functions of the department as needed including daily sales, cash receipts, and deposits
Provides general accounting clerical and administrative support for the accounting department
Prepare new grant and contract digital files in accordance with the established process
Review the grant and contract agreements for key compliance and performance provisions and financial agreements and prepare summary
Prepare grant onboarding checklist
Calendar reporting, budget and financial and other obligation due dates
Working with Finance and Program Managers, perform ongoing review and support internal audits
Reconciles and reports differences or issues found in financial records, and grant files
Assists in the preparation for the annual audit
Develop knowledge in compliance guidelines pertaining to federal, state, and local compliance
Maintain a detailed database of both grants and contracts, to include calendaring of required reporting dates, and data collections
Assist in the preparation and submission of required reporting for funding agencies to meet deadlines and ensure accuracy
Qualification
Required
3-5 years relevant experience in administration in business setting working with accounts payable, contracts, documents, and reports
High school diploma or equivalent required
Professional in manner and appearance, able to communicate well with people from varied backgrounds and areas of responsibilities while ensuring compliance with company policy and procedures
Ability to perform complex tasks, prioritize multiple projects, organizing, coordinating and records maintenance skills
Attention to detail
General knowledge of contracts and business transactions
Basic to intermediate proficiency in computerized accounting systems (QuickBooks preferred). Solid math aptitude
Knowledge of or willingness to learn at a basic level, generally accepted accounting principles, nonprofit accounting standards, OMB circulars and requirements pertaining to 501c(3) organizations
Knowledge of utilizing standard Microsoft Office Suite applications
Ability to prepare reports and interpret budget spreadsheets
Ability to reconcile subsidiary documents to source documents
Ability to interpret and ensure compliance with written policy and procedures
Preferred
Associate degree in related field along with continuing education and experience in related field desired
Non-Profit, web-based accounting applications and QuickBooks experience a plus
Familiarity with Alaska Native Cultures
Company
Alaska Native Heritage Center, Incorporated
The Alaska Native Heritage Center (ANHC), one of America's Cultural Treasures, preserves & strengthens the traditions, languages, & art of Alaska’s Native Peoples.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase