Michigan City Area Schools ยท 1 week ago
Payroll Assistant (2025-26 school year)
Michigan City, IN
Full-time
Onsite
Entry, Mid Level
2+ years expMichigan City Area Schools is seeking a Payroll Assistant for the 2025-26 school year. The role involves coordinating payroll and benefits, ensuring operational and financial standards are met, and managing employee leaves and payroll accounts.
Education
Responsibilities
Assists in responsibility of coordinating payroll and benefits
Assists in processing of payroll and benefits
Meets payroll operational standards by managing processes; maintaining accuracy, quality, and customer-service standards; resolving problems; and identifying system improvements
Meets payroll financial standards by assisting the Business Office with the utilization of Payroll Software, and provides key information for annual budgeting purposes via payroll & personnel entry screens
Assists in managing employee leaves/docks through AESOP and Payroll System; coordinates payments for leaves in conjunction with Short Term Disability benefit when applicable
Prepares pay by verifying time records; calculating and producing annual board-paid annuities and longevity
Balances payroll accounts by auditing information and identifying and resolving discrepancies
Prepares documentation associated with each pay period to support balancing activities, summarizing all direct deposits, manual checks, amounts withheld from employees, liabilities due by the employer, etc
Reconciles all payroll liability accounts on a monthly basis for accuracy
Prepares quarterly 941s; monthly Sales, Use, and Withholding reports; all annual federal, state and local returns
Creates and maintains certified teacher and administrator contracts
Oversees all plans that result in before-tax treatment of compensation (i.e. 403b, 457, board paid annuities, tax-deferred payments, 125 plans, etc.)
Determines payroll liabilities for federal and state income and social security tax 403b/457 contributions and direct deposits, wage assignments and garnishments
Fulfills wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings
Manages the processing of W2 statements and coordinates the distribution to employees
Remits employee and employer retirement contributions to State of Indiana. Maintains records for pension contributions on State employer-reporting site
Serves as primary contact for the district with the Teacher Retirement Fund (TRF) and Public Employee Retirement Fund (PERF) to maintain accurate employee records and troubleshoot file submission errors
Answer audit inquiries with various agencies, including the State Board of Accounts (SBOA), Internal Revenue Service (IRS) and workers compensation
Works closely with Human Resources
Assists with reconciling insurance billing and deductions
Enroll employees in benefit programs ,including health, dental and vision insurance plans. Update websites with plan and coverage changes, terminations, name and/or address changes. Reconciles insurance billing
Calculates payroll deduction amounts for health, dental and vision plans
Maintains all reporting requirements of the Affordable Care Act (ACA)
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications, establishing personal networks, and benchmarking state-of-the-art practices
Support benefits as needed
Performs other duties and assumes such other responsibilities as may be assigned by the Business Manager
Qualification
Required
Assists in responsibility of coordinating payroll and benefits
Assists in processing of payroll and benefits
Meets payroll operational standards by managing processes; maintaining accuracy, quality, and customer-service standards; resolving problems; and identifying system improvements
Meets payroll financial standards by assisting the Business Office with the utilization of Payroll Software, and provides key information for annual budgeting purposes via payroll & personnel entry screens
Assists in managing employee leaves/docks through AESOP and Payroll System; coordinates payments for leaves in conjunction with Short Term Disability benefit when applicable
Prepares pay by verifying time records; calculating and producing annual board-paid annuities and longevity
Balances payroll accounts by auditing information and identifying and resolving discrepancies
Prepares documentation associated with each pay period to support balancing activities, summarizing all direct deposits, manual checks, amounts withheld from employees, liabilities due by the employer, etc
Reconciles all payroll liability accounts on a monthly basis for accuracy
Prepares quarterly 941s; monthly Sales, Use, and Withholding reports; all annual federal, state and local returns
Creates and maintains certified teacher and administrator contracts
Oversees all plans that result in before-tax treatment of compensation (i.e. 403b, 457, board paid annuities, tax-deferred payments, 125 plans, etc.)
Determines payroll liabilities for federal and state income and social security tax 403b/457 contributions and direct deposits, wage assignments and garnishments
Fulfills wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings
Manages the processing of W2 statements and coordinates the distribution to employees
Remits employee and employer retirement contributions to State of Indiana. Maintains records for pension contributions on State employer-reporting site
Serves as primary contact for the district with the Teacher Retirement Fund (TRF) and Public Employee Retirement Fund (PERF) to maintain accurate employee records and troubleshoot file submission errors
Answer audit inquiries with various agencies, including the State Board of Accounts (SBOA), Internal Revenue Service (IRS) and workers compensation
Works closely with Human Resources
Assists with reconciling insurance billing and deductions
Enroll employees in benefit programs, including health, dental and vision insurance plans. Update websites with plan and coverage changes, terminations, name and/or address changes. Reconciles insurance billing
Calculates payroll deduction amounts for health, dental and vision plans
Maintains all reporting requirements of the Affordable Care Act (ACA)
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications, establishing personal networks, and benchmarking state-of-the-art practices
Support benefits as needed
Performs other duties and assumes such other responsibilities as may be assigned by the Business Manager
Evidence of good oral and written communication skills is required
Strong Microsoft Office and Excel Skills required
Preferred
Bachelors or Associate's degree in a related field (Finance, Accounting, Business Administration, Human Resources, etc.) preferred
Two to five years work experience in a medium to large company in payroll and employee benefits preferred
Knowledge of applicable state and federal wage and hour laws that affect payroll and employee benefit programs
The candidate should have a good understanding of payroll tax, fringe benefits and compensation concepts and laws
Benefits
Staff and Administrator Handbook
Company
Michigan City Area Schools
Check out the latest from Michigan City Area Schools
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Rosinko
Chief Financial Officer
Recent News
2025-08-21
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