White Mountain Science, Inc. · 2 days ago
P/T Office Administrator
Littleton, NH
Part-time
Hybrid
New Grad, Entry Level
$18/hr - $23/hrWhite Mountain Science, Inc. (WMSI) develops and delivers engaging STEAM programs aimed at teaching creative problem solving. They are seeking a highly organized Office Administrator to support day-to-day operations, manage donor databases, and assist with backend tasks for their programs.
Higher Education
Hiring Manager
Gal Potashnick
Responsibilities
Managing partner and donor contact records
Managing donor materials and stewardship communications
Assisting with grant documentation and reporting materials
Preparing and sending invoices, proposals, and contracts to schools and partners
Tracking payments, receipts, and expenses using digital systems
Supporting basic bookkeeping tasks and record keeping
Scheduling basic maintenance for WMSI’s vehicle fleet
Responding to general phone and email inquiries and routing them appropriately
Qualification
Required
Highly organized and detail-oriented
Strong organizational skills and attention to detail
Clear, professional written and verbal communication
Comfort with spreadsheets and digital tools (Google Workspace required; QuickBooks a plus)
Ability to manage multiple tasks and deadlines independently
Friendly, customer-service-oriented approach
Managing partner and donor contact records
Managing donor materials and stewardship communications
Assisting with grant documentation and reporting materials
Preparing and sending invoices, proposals, and contracts to schools and partners
Tracking payments, receipts, and expenses using digital systems
Supporting basic bookkeeping tasks and record keeping
Scheduling basic maintenance for WMSI's vehicle fleet
Responding to general phone and email inquiries and routing them appropriately
Ability to respond to immediate questions at least 3 days per week
Occasional local errands
Required to sit for extended periods of time, stand frequently, use fine motor skills to operate equipment, and lift and/or move 40 pounds or less
Final candidates subject to a criminal background and driving record check
Benefits
Paid vacation and sick time
Schedule flexibility
Opportunity for healthcare and retirement benefits
Collaborative and engaging work environment
Company
White Mountain Science, Inc.
At WMSI (pronounced “whimsy”), we believe in a world where all people are empowered to be creative problem solvers.
Founded in 2011
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase