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Thermo Fisher Scientific · 1 day ago

Executive Assistant - Filtration & Separation

Waltham, MA

Full-time

Onsite

Mid Level

$90K/yr - $110K/yr

Thermo Fisher Scientific is a globally renowned company dedicated to making the world healthier, cleaner, and safer. As an Executive Assistant within the Filtration & Separation Division, you will provide comprehensive administrative support to the President and two Vice Presidents, managing complex schedules and facilitating communication across the organization.

BioinformaticsBiotechnologyCloud Data ServicesConsultingHealth CareLife ScienceManagement Information SystemsOffice SuppliesPrecision Medicine

No H1B

Responsibilities

Providing high-level support by effectively managing calendars, coordinating global travel, and organizing meetings and events

Handling confidential information with the utmost discretion

Anticipating needs, offering solutions, and ensuring smooth operations across multiple time zones and business units

Managing complex schedules and preparing professional communications and presentations

Processing expenses and completing special projects

Building strong relationships across all levels of the organization

Your excellent organizational skills, attention to detail, and ability to prioritize multiple responsibilities will be essential in this role

You'll maintain the highest standards of professionalism and confidentiality while supporting the department's objectives

Qualification

Microsoft Office SuiteOrganizational skillsTime managementConfidential information handlingInternational travel coordinationWritten communicationVerbal communicationProblem-solvingProject managementProfessional communicationInterpersonal skillsAdaptabilityCollaboration

Required

Must be legally authorized to work in the United States without sponsorship

Must be able to pass a comprehensive background check, which includes a drug screening

HS Diploma required; Associate degree preferred

Expert proficiency in Microsoft Office Suite, including advanced PowerPoint and Excel skills

Outstanding written and verbal communication abilities with excellent attention to detail

Proven ability to handle confidential information with discretion and sound judgment

Strong organizational and time management skills to handle multiple priorities

Experience coordinating complex international travel and managing detailed logistics

Ability to work independently and identify/resolve issues

Exceptional interpersonal skills for interacting with all levels of the organization

Demonstrated ability to adapt to changing priorities and work flexible hours when needed

Ability to collaborate effectively in a global, matrix environment

Proficiency with expense management systems and virtual meeting platforms

Strong problem-solving capabilities and project management skills

Professional communication style and presence

Preferred

Associate degree preferred

Benefits

A choice of national medical and dental plans, and a national vision plan, including health incentive programs

Employee assistance and family support programs, including commuter benefits and tuition reimbursement

At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount