Advancement Foundation, Diocese of Fort Worth · 16 hours ago
Facilities Manager
Holy Trinity School, Grapevine, TX, US
Full-time
Onsite
Mid, Senior Level
$47K/yr - $54K/yr
3+ years expThe Catholic Diocese of Fort Worth is seeking a Facilities Manager responsible for the maintenance, renovation, operation, and security of parish and school facilities. The Facilities Manager will oversee projects, manage safety systems, and ensure compliance with health standards while supervising maintenance personnel and contractors.
Non-profit Organization Management
Responsibilities
Directs and oversees all projects for maintaining and improving the facility including with established committees with actions that affect the buildings, facilities, or grounds of the school and excludes the day-to-day activities of a committee
Ensure the integrity and operation of the mechanical and cosmetic aspects of the school properties are intact and always properly functioning
Plans, coordinates, and maintains all electrical, mechanical, plumbing, audio visual, lighting and security and HVAC systems with ongoing preventative maintenance programs and upgrades
Ensure all maintenance activities meet regulatory, safety, and health standards including but not limited to lighting, fire and safety equipment
Collaborate with the principal in developing a comprehensive plan to address the operational and maintenance needs of the school property
Oversee any renovations, refurbishments, and building projects
Serve as the first point of contact for all facility management projects
Obtains bids and contracts for work not performed by staff
Consult with pastor and decide which bid would best benefit the property
Coordinate, manage, monitor, and oversee contracted services for security, groundskeeping, pest control, custodial, and any other maintenance or installation services for the church and rectories to ensure facilities and rectories are properly maintained
Supervise all contractors on property, including custodial workers
Ensure vendor service quality is professional and contract terms are fulfilled
Ensure all projects are satisfactorily completed before submitting payment requests
Complete minor repairs needed on the electrical, mechanical, and plumbing
Complete minor repairs including but not limited to doors, ceiling tiles, furniture, fixtures, minor equipment, and small appliances
Manage utilities, understand and operate various systems including but not limited to life safety systems, alarm systems, and energy management systems
Schedule utilities in energy management system
Ensure facilities are always secure and safe
Inspect all areas of the facility, parking lots, and grounds daily. Identify and address safety issues
Ensure fire exits and evacuation procedures are properly documented and displayed
Know and understand these exits and procedures
Manage the assignment of keys and key fobs to the facility
Maintain a file system for contracts, projects, inventory, blueprints, vendor information, warranties, and service schedules
Ensure insurance certificates for service providers and users of the facility are current, meet diocesan requirements, and are kept on file
File all necessary documents for insurance claim purposes
Facilitate event scheduling system (oversees the use of the system)
Prepare facilities for scheduled events This includes but is not limited to ensuring rooms are unlocked, set up, and the air temperature is suitable for the duration of scheduled events
Be familiar with the weekly schedule and who will be using the facility
Dealing with emergencies as they arise
Respond to facility alarms, alerts, and system failures
Determine the most expedient methods of contacting police, fire and other protective services
Serve as emergency contact for these services and other facility emergencies
Maintain list of emergency contacts
Recruit, supervise, train, motivate, and schedule all maintenance personnel
Establish and maintain training requirements for maintenance personnel
Coordinate the opening/closing of the school facilities
Plan and develop the budget for the facility on a timely basis, working with the business manager and principal
Monitor and manage expenses throughout the year
Ensure all invoices are checked against the contracts and orders and turned into the Business Manager on a timely basis
Maintain and purchase an adequate inventory of custodial, maintenance, and operational supplies and furnishings
Purchase and rent equipment as needed
Keep updated inventory list and video of campus, furniture, equipment, mechanical and maintenance areas
Work with staff to schedule construction, repairs, etc. to minimize impact on daily operations
Alert staff of any construction, alarm testing, or contractors on property
Participate in staff meetings
Responsible for all other projects, tasks, etc., as assigned
Qualification
Required
Minimum 3 to 5 years' building maintenance experience
High school diploma or equivalent
Must maintain a valid Driver's License and auto insurance meeting diocesan minimum requirements
Ability to safely handle drill motor and all hand tools
Ability to repair minor equipment, change filters on all AHU and AC equipment, replace all lamps and ballasts in lighting fixtures
Must be able to read and understand blueprints
Must be personable and able to effectively communicate and work with staff, contractors, and volunteers
Must be able to converse intelligently with sub-contractors from all phases of building maintenance
Ability to exert up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects
Ability to navigate computer software
Ability to work flexible hours and address emergency calls, including weekends and evenings on an as-needed basis
Ability to work in various climate conditions
Preferred
Active member of a Roman Catholic parish faith community
Knowledge of various electrical, mechanical, plumbing, HVAC, life safety, and building systems
Ability to diagnose and perform minor mechanical repairs
Good mechanical aptitude and familiar with construction
Working knowledge of Microsoft Office (Word, Excel, Outlook), building energy management systems and event scheduling systems, office practices, record keeping techniques, file practices
Knowledge of cleaning/janitorial equipment and supplies and their safe use and storage
Excellent communication skills and ability to clearly express or exchange ideas by means of the spoken word
Ability to effectively lead and coordinate the activities of staff, contractors, and volunteers
Ability to honor and maintain confidentiality
Ability to self-motivate, manage responsibilities, and work independently
Ability to organize, prioritize, and utilize effective time-management techniques
Positive attitude, personable, ability to work effectively with all types of people
Skill in critical thinking and planning
Company
Advancement Foundation, Diocese of Fort Worth
The Advancement Foundation is a separate 501(c)(3) Texas non-profit corporation, organized and operated exclusively for charitable, religious and educational purposes.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Clint Weber
President & CEO
Renée Underwood, CFRE
Chief Development Officer
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