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Bakersfield City School District · 1 week ago

Human Resources Assistant III - Confidential

Bakersfield, CA

Part-time

Onsite

Mid Level

$31.96/hr - $49.09/hr

Bakersfield City School District is seeking a Human Resources Assistant III to assist in the effective administration of the district's human resources program. The role involves providing clerical, secretarial, and technical support services, including secretarial support to the Assistant Superintendent and managing various human resources-related tasks.

Primary/Secondary Education

Growth Opportunities

Responsibilities

Provides secretarial support to Assistant Superintendent, Human Resources; performs variety of responsible secretarial/technical duties related to district human resources programs; composes correspondence from brief notes and oral instructions; types letters, requisitions, reports, contracts, bulletins, job descriptions, employment verifications, resolutions, board materials and miscellaneous legal documents; files, answers phones, schedules appointments and meetings, operates office machines

Provides information and assistance to staff and public requiring use of initiative, independent judgment, and knowledge of human resources policies, regulations and guidelines

Assists human resources administrators in scheduling, gathering information, preparing documents, taking notes and other necessary preparations for hearings, negotiations, evaluations and other meetings of highly confidential nature

Receives and processes personnel requisitions and maintains related records

Assists in planning and scheduling of recruitment activities including placement office contacts, travel arrangements, document preparation and maintenance of records and files

Provides orientation and receives required documentation for new employees including fingerprinting, medical reviews, certification, etc

Assists in developing and monitoring department budget; performs routine bookkeeping tasks associated with position; conducts inventories of supplies and equipment and maintains related records

Checks, prepares, assembles and tabulates materials and information from various sources to produce miscellaneous records and reports as needed

Gathers materials and prepares responses to subpoenas and other requests for personnel records

Performs other related duties as assigned

Qualification

Human resources knowledgeClerical skillsOffice equipment operationReport writingTactJudgmentIndependent judgmentSupervisionConfidentiality

Required

Knowledge of modern office practices and procedures and skill in operation of common office equipment including but not limited to computer and word processing equipment, typewriter, calculator and copiers

Training and experience in specialized secretarial or clerical work including experience in a human resources operation; experience in office organization and management

Ability to work effectively with staff and public and respond appropriately in situations requiring specialized knowledge, tact and good judgment

Ability to maintain the security of sensitive, confidential and privileged information

Knowledge of District policies and procedures and California Education Code sections relating to human resources; ability to interpret and apply applicable human resources policies, procedures, laws, rules and regulations

Ability to follow oral and written directions; ability to use independent judgment and train and supervise work of others

Ability to plan and conduct complex clerical operations requiring effective accountability and controls

Ability to organize, write and prepare reports, letters, and legal documents of professional quality; ability to make accurate arithmetical computations and prepare statistical documentation

Must pass required tests

All applicants must have passed the clerical test within the last three (3) years of the deadline

Resume

Typing certificate 40 net wpm (Valid certificate within three years of the deadline of this bulletin) Typing/shorthand certificates will be accepted from accredited colleges or business colleges. (Copy acceptable for application purposes; original must be presented prior to employment)

Two (2) letters of recommendation dated within one year of this posting

Some positions may require proof of privately owned automobile insurance and the possession of a valid California Motor Vehicle operator's license

Fingerprint clearance by the Federal Bureau of Investigation and the California Department of Justice is a condition of appointment after all other required job conditions have been met

Must present verification of completion of Child Abuse Mandated Reporter training or obtain verification within six (6) weeks of hire and annually thereafter, as required by the California Child Abuse Neglect Reporting Act