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Hackensack Meridian Health · 17 hours ago

Office Manager - Full Time - Day

Edison, NJ

Full-time

Onsite

Mid, Senior Level

$60K/yr - $60K/yr

5+ years exp

Hackensack Meridian Health is dedicated to transforming healthcare and fostering a collaborative environment for its employees. The Office Manager is responsible for coordinating day-to-day operations, managing budgets and payroll, and providing administrative support to the department while ensuring compliance with policies and procedures.

Assisted LivingHealth CareHealth DiagnosticsHospitalMedical

Responsibilities

Provides administrative support to Corporate Director, managers, and department staff

Supervises and delegates work assignments to office staff

Works cooperatively and liaisons with vendors, staff, and other hospital departments, and acts as a resource for the resolution of process problems encountered by staff

Coordinates conferences and schedules meetings and attends department related meetings

Maintains confidential employee personnel records and accurate filing system

Adheres to all patient confidentiality policies & procedures

Preparation and distribution of routine confidential correspondence

Creates and develops control systems for purchases, and department billing

Manages and oversees monthly inventory control expenses

Ensures equipment is effectively serviced and maintains service contracts with all vendors

Maintains and monitors staff educational in-service/logs, as needed

Ensures compliance with department, facility and corporate policies and procedures

Maintains expertise in all software applications required to perform job functions

Troubleshoots and assists as a resource to department staff with computer applications and training

Generates and emails reports to managers and Corporate Director for review, as needed

Generates Revenue Cycles metrics on a scheduled basis and submits to the Corporate director

Compiles and analyzes department operational expense reports, and reconciles monthly budget/expense reports

Prepares and submits information for the annual budget

Researches and validates cost of supplies in order to maintain accountability to yearly budget

Prepares and follows-up on payment requests for all invoices received from vendors for purchases or services rendered

Monitors, edits, and approves daily payroll records for all department staff, including overtime, unplanned/ planned Paid Time Off (PTO) time for department team members

Performs annual evaluations for Process Coordinators

Other duties and/or projects as assigned

Adheres to HMH Organizational competencies and standards of behavior

Qualification

Office management experienceBudget managementPayroll processingGoogle Suite proficiencyMicrosoft Office proficiencyAnalytical skillsMedical terminologyLeadership skillsOrganizational skillsCommunication skills

Required

High School diploma, general equivalency diploma (GED), and/or GED equivalent programs

Experience in office management or administrative assistance experience in a healthcare environment. For the CDM department, a minimum of five years of experience

Excellent spelling, grammar and organizational skills are required

Must be a flexible and independent worker with the ability to prioritize responsibilities

Able to deal with highly confidential information

Strong analytical & computer skills with emphasis on Google Suite, Microsoft Office, Word/Docs, Excel/Sheets, Outlook/GMail, PowerPoint/Slides, and Electronic record/billing & PeopleSoft Financial/Payroll systems