Mass General Brigham · 1 day ago
Executive Administrative Assistant
Boston, MA
Full-time
Hybrid
Mid Level
$22.88/hr - $32.72/hr
3+ years expMass General Brigham is a not-for-profit organization that supports patient care, research, teaching, and community service. They are seeking an Executive Administrative Assistant to provide administrative and secretarial support to executives, managing schedules, correspondence, and travel arrangements while maintaining office supplies and budget records.
Health CareHome Health CareMedical
Responsibilities
Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls
Prepares correspondence, meeting minutes or executive summaries
Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements
Work requires some analysis and use of initiative and independent judgment
Remain knowledgeable of corporate policy
Often called upon to interpret and communicate executive or board's intent to other employees
Perform payroll functions for executive team
Assists other administrative/executive assistants and may assist with orientation and training of staff
May make contacts of a sensitive, complex, and confidential nature
Completes routine tasks under minimal supervision
Qualification
Required
High School Diploma or Equivalent
experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years
Requires highly proficient/advanced administrative skills and office applications skills
Ability to proofread and edit written documents
Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate
Highly proficient in all communication skills (phone, verbal and written)
Ability to handle sensitive information and situations with poise and professionalism
Strong organizational, coordination and judgment skills
Ability to prioritize effectively
Ability to problem solve and troubleshoot
Ability to analyze a situation and determine best course of action within established guidelines
Basic math knowledge with some knowledge of bookkeeping
Advanced understanding and use of medical terminology and comprehension of billing and fiscal information
Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff
Preferred
Associate's Degree Related Field of Study
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums and bonuses as applicable
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Mass General Brigham
Mass General Brigham specializes in providing medical treatments and health diagnostics services.
10001+ employees
H1B Sponsorship
Mass General Brigham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (77)
2024 (61)
2023 (93)
2022 (70)
2021 (80)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
E
Erin Flanigan
SVP, Human Resources, Community, Specialty Hospital Division
O’Neil A. Britton
Chief Integration Officer, Executive Vice President
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