PHI Aviation · 2 weeks ago
Travel & Administrative Coordinator
Lafayette, LA
Full-time
Onsite
Mid Level
$40K/yr - $55K/yrPHI Aviation is seeking a Travel & Administrative Coordinator to provide advanced travel coordination for employees. The role involves managing travel arrangements, maintaining compliance with travel policies, and assisting with various Human Resources functions.
Air TransportationOil and Gas
Responsibilities
Organize and manage travel arrangements for employees, such as air travel, hotel accommodations and ground transportation
Coordinate with management to ensure that all travel needs are met
Tracking and maintaining company travel issues, policy compliance, and expenditures
Reconcile all travel costs using Travel Management System reporting as compared to monthly bank statements and submitting to the Finance Department
Maintain relationships with airlines, hotels, and other travel/hospitality clients
Assist with contract management and negotiation
Manage traveler profiles and preferences
Review and approve/disapprove out-of-policy travel bookings made by employees; rebook travel to be within policy if necessary
Escalating any traveler requests or concerns to the appropriate supervisor or manager
Partner with Travel Management System representatives to troubleshoot system and traveler issues
Work with Business Partner’s on full cycle recruiting, to include PHI Fit and Assessments, job description and assessment updates, etc
Assist with HR orientation presentations during New Hire Academy
Pull reports as requested and assist with analysis, as necessary
Human Resource projects as assigned
Perform all duties and responsibilities in a timely and effective manner in accordance with established company policies
All other duties as may be assigned
Qualification
Required
Bachelor's degree required
Proven experience arranging and coordinating large-scale domestic and international travel
Intermediate to advanced knowledge of MS Office Suite products; Word, Excel, PowerPoint, Outlook, etc
Possess clear and concise communication skills
Highly intuitive, anticipate needs and initiate appropriate responsive action
Must be able to adapt to changing business needs and responsibilities and respond positively to change
Must be results driven and solution oriented
Must be able to work with frequent interruptions and work on multiple projects simultaneously
Company
PHI Aviation
Since 1949, PHI has provided safe and reliable helicopter transportation to more than 1 million passengers across the globe.
Founded in 1949
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2006-01-01IPO
Leadership Team
Jason Whitley
Chief Financial Officer
Rachel Comeaux
Chief Financial Officer, Americas
Recent News
2025-09-01
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