Advanced Management Group ยท 20 hours ago
Concierge/Administrative Assistant
Longboat Key, FL
Full-time
Onsite
Mid, Senior Level
$24/hr - $24/hr
5+ years expAdvanced Management, Inc. is seeking a Concierge/Administrative Assistant to provide day-to-day administrative and clerical support for the condominium association. The role involves handling communications, documentation, scheduling, and general office tasks to ensure efficient office operations.
Financial ServicesProperty ManagementReal EstateReal Estate InvestmentResidential
Responsibilities
Check email daily and respond to routine inquiries; prepare and send invoices as needed
Answer and direct phone calls; check and respond to voicemails
Sign in vendors and visitors and maintain visitor logs
Coordinate vendor access, scheduling, and owner appointments
Track inspections, maintenance, and important dates in the shared calendar
Maintain agendas and meeting minutes within Vantaca
Review Vantaca for unpaid invoices and follow up with owners past due
Maintain organized digital and physical filing systems
Prepare letters, notices, reports, and meeting materials
Check and organize mailroom packages daily
Deliver packages and assist onsite staff as needed
Maintain key fobs; assist owners with new fobs
Maintain arrival dates on the whiteboard for onsite coordination
Update the Occupancy List every Monday
Roll quarters for washer and dryer machines as needed
Monitor housekeeping supply needs and order supplies as required
Maintain office supplies and inventories
Provide general administrative support and assist with special projects
Qualification
Required
Prior administrative or office support experience preferred
Strong organizational and communication skills
Proficiency with basic office software
Ability to handle confidential information professionally
Detail-oriented, reliable, and self-motivated
High school or equivalent (Required)
Customer service: 5 years (Required)
Preferred
Property management or HOA experience a plus
Benefits
401(k)
Dental Insurance
Health Insurance
Vision Insurance
Paid Holidays
Paid Vacation
Paid time off
Professional development assistance
Company
Advanced Management Group
Advanced Management Group is a property management company.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase