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Volkswagen of America, Inc · 1 day ago

Real Estate & Facility Specialist

Reston, VA

Full-time

Hybrid

Mid Level

3+ years exp

Volkswagen of America, Inc is one of the world’s leading automobile manufacturers and the largest carmaker in Europe. The Real Estate & Facility Specialist will provide oversight of the company's real estate portfolio activities across the U.S., manage third-party service providers, and lead various projects focusing on accounting and document management.

AutomotiveCommercialManufacturing

Responsibilities

Assist in transaction, project and facility management activities for leased and owned properties in national portfolio. Oversee internal chargeback policies and procedures in collaboration with Finance

Administer budget, tracking and performance monitoring (KPI) with attention to detail

Monitor internal customer satisfaction measures including surveys

Coordinate facility oversight with Service Provider, Tax and Finance business units, external vendors

Assemble, organize and review invoices, work orders and receipts ensuring compliance with Company policies

Create visuals and analytics for executive presentations (PPT and Excel required)

Execute Purchasing activities including K-SRM and PO submissions

Coordinate the PAR creation and signatory processes

Serve as the AQMC for the RE department and be responsible for updated QMS documentation

Expedite ongoing construction and facility projects including onsite reviews at Reston HQ

Participate in regular meetings with Learning Centers, Parts/Logistic, Affiliates to gain an understanding of location dynamics and future needs

Additional responsibilities as assigned

Serve as Sustainability lead for the RE department and POC for EH&S

Oversee coordination and reconciliation of budget (with Finance Team)

Ensure all necessary Purchasing protocols are adhered to and documentation is organized and readily available for compliance reviews

Support management of third-party RE Service Provider team (approximately 25) and ensure timely payment of vendors and contractors, following up with Accounting directly as necessary

Act as CMS liaison with sensitivity to fast-paced, deadline-driven legal environment

Attend regular meetings and portfolio reviews to ensure portfolio is optimized for business needs

Database management and optimization – explore ways quality checks can be optimized with tools such as AI-powered accounting software or OCR technology

Physical space planning with Service Provider

Special projects as required

Support optimal budget plan for annual real estate activities, regular compliance and related actions and measures on a monthly/yearly basis

Create positive and safe work environments for VWGoA employees, contractors and guests

Qualification

Data analysisFinancial analysisProject managementExcel proficiencyCommunication skillsOrganizational skillsProblem-solvingCritical thinkingTime managementAdaptability