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Halmar International · 12 hours ago

Executive Assistant

New York, United States

Full-time

Onsite

Senior Level

5+ years exp

Halmar International is seeking an Executive Assistant to provide high-level administrative support to executive leadership. This role involves managing communication, schedules, and travel arrangements, as well as coordinating special events and preparing reports to recommend operational efficiencies.

ConsultingLegalReal Estate

Growth Opportunities

Hiring Manager

Robert Lacap

Responsibilities

Prioritize and handle incoming communication, including greeting guests, emails, phone calls, and inquiries, with discretion and responsiveness

Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics

Collects and coordinates project status and program updates for executive review within prescribed timeframe and distribute to division or company as directed

Analyzes data and information collected to proactively support and recommend efficiencies and cost savings to executive leadership

Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources

Perform additional assignments per management’s direction such as attend meetings to note take

Creates presentations and communications using gathered data, spreadsheets, information and guidance from executive leadership

Maintains knowledge of Company’s values and strategic plan as well as follow corporate procedures and policies

Qualification

MS Office SuiteProject trackingConstruction project managementTechnical writingCommunicationPresentation skillsConfidentiality

Required

High School Diploma or GED required

5+ years administrative experience supporting senior leadership that was in a corporate role or political official

Project tracking, reporting and program coordination experience required

Expert knowledge and ability in MS Office Suite, including Word, Excel, PowerPoint, SharePoint required

Strong communication and presentation skills required

Technical and professional writing and correspondence skills required

Able to maintain strict confidentiality with company and personnel matters

Preferred

Bachelor's Degree preferred

Knowledge of construction project management scheduling and project controls software preferred, including HCSS Heavy Job and Procore (preferred but training will be supplied if not)