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New York State Office of Mental Health · 14 hours ago

Contract Management Specialist 3, Central Office;

Albany, NY

Full-time, Contract

Onsite

Senior Level

The New York State Office of Mental Health is recruiting for a Contract Management Specialist 3 to support the Bureau of Procurement Enterprise Services. This role involves overseeing contract management operations, providing procurement expertise, and ensuring compliance with state laws and policies.

GovernmentHealth CareMental HealthWellness

Comp. & Benefits

No H1B

Responsibilities

Provide managerial oversight for day-to-day operations of large Procurement bureau comprised of over 700 contracts and approximately 50 staff

Provide contract management and procurement expertise to multiple OMH Facilities and Central Office divisions

Oversee the development and implementation of Business processes and standard operating procedures for contract management, purchasing, MWBE/SDVOB, and other Bureau operations

Ensure that departmental policies and procedures are in accordance with State Finance Law, and other statutory requirements including but not limited to, Vendor Responsibility and MWBE/SDVOB requirements

Oversee the preparation, evaluation and contract development process for all OMH State Operations-funded bid solicitations including RFPs, IFBs, and single/sole source contracts in conformance with all NYS legal requirements and procurement best practices

Advise program staff on best procurement methodology in the development of procurement documents, including evaluation tools

Oversee OMH’s MWBE/SDVOB programs including goal setting, scope analysis, quarterly and annual reporting, and B2G system management

Oversee the development and delivery of training to OMH Facility and Central Office staff in procurement policies and procedures, SFS transactions, and other related-functions

Supervise the review and/or development of contract specifications which require additional considerations due to complex issues and/or sensitive nature of the contract

Oversee the development of contractual requirements relating to financial performance matters in all formal agreements with vendors, contractors and subcontractors

Oversee the development of detailed managerial reports using Microsoft Word, Excel, Access, SharePoint, PowerPoint, and other applications

Provide direction to BPES staff regarding the development and maintenance of systems to monitor all contracts for compliance with contract terms and conditions; federal and state laws, rules, regulations and policies; and payment criteria

Respond to required audits related to contract, purchasing, and p-cards

Liaise with OMH Legal and Executive Management as needed

Manage Vendor, Facility, and Central Office relationships

Represent OMH on statewide committees including the New York State Procurement Council, the New York State Small Business Council, MWBE/SDVOB Industry Events

Participate in pilot programs and presentations related to the Statewide Financial System (SFS)

Perform other activities as requested by the Director of Bureau of Procurement Enterprise Services

Qualification

Contract managementProcurement expertisePolicy developmentSupervisory experienceSFS modules experienceData analysisBusiness process managementVendor managementCritical thinking

Required

Candidates must be employed by New York State to be eligible to apply for this position

Candidates must have permanent status as a Contract Management Specialist 3, Grade 27, and be eligible for lateral transfer; OR be eligible for transfer via Section 52.6 or Section 70.1 of the Civil Service Law

Supervisory Experience and the ability to manage multiple teams

Experience in a wide variety of procurement types including complex RFPs, IFBs, RFQs, mini-bids, Single/Sole Source and Discretionary methodologies

Experience in managing procurements from the initiation through execution

Experience working with SFS modules, and SFS Analytics

Strong critical thinking and data analysis skills and experience in developing and implementing policy and procedures

A demonstrated ability to establish and maintain business processes and procedures to ensure the efficient and effective management of the contracting and procurement function

A demonstrated ability to critically assess proposed procurements to ensure the procurement strategy meets the needs of the business area, while ensuring competition and compliance with all laws and regulations