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Inside Higher Ed · 1 day ago

Pre-Award Lead Specialist

Kennesaw, GA

Full-time

Onsite

Mid, Senior Level

$96K/yr - $96K/yr

5+ years exp

Kennesaw State University is one of the 50 largest public institutions in the country, seeking to transform lives through academic excellence and innovative research. The Pre-Award Lead Specialist is responsible for managing staff and overseeing proposal review and grant award processes while building positive relationships with internal and external stakeholders.

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Responsibilities

Leads assigned staff within the Pre-Award unit

Advises on and contributes to applicable policies and procedures for proposal review and submission, award intake, and other pre-award related areas

Develops and provides detailed proposal checklists, templates, and timelines to manage workflows and help guide faculty and their staff through the proposal development process

Reviews federal, state, local, nonprofit, and industry grant and contract applications

Provides guidance throughout the budget development process ensuring compliance and accuracy prior to proposal submission

Obtains and/or provides institutional components of proposals and performs administrative validation on all proposal elements

Prepares proposals for submission to sponsors using electronic submission portals, including Cayuse (KSU’s grants management system), FastLane/Research.gov, Assist, and grants.gov

Manages routing process in Cayuse or other electronic grants management system

Facilitates Just-In-Time and other pre-award actions requiring institutional authorized review

Intakes awards and prepares internal documentation for hand off to other Sponsored Programs Administration units

Interacts regularly with and provides high quality customer service to faculty and other staff throughout the proposal development and submission process

Leads team and faculty training

Aids in electronic system management and updating for both internal and sponsor systems

Serves as primary intermediary with all pertinent sponsors, faculty, staff and campus entities

Ensures adherence to quality standards, all policies, and award regulations

Qualification

Proposal reviewGrant managementCayuseCertified Research AdministratorProject management softwareUniform Guidance 2 CFR 200Customer serviceInterpersonal skillsCommunication skillsTime management

Required

Bachelor's degree from an accredited institution of higher education or equivalent combination of education and/or experience

Five (5) years of experience in a sponsored programs office aiding in proposal review, submission, and management of externally sponsored activity and/or research development within a university setting, non-profit institution or academic medical centers

Experience with applying and interpreting Uniform Guidance 2 CFR 200, federal agency specific regulations, and non-federal sponsor guidelines

Able to work independently without guidance

Able to handle multiple tasks or projects at one time meeting assigned deadlines

Knowledge and understanding of relevant policies and/procedures that govern major federal and non-federal sponsors

Understanding of research administration roles and responsibilities for internal and external resources

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette