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NatureSweet · 1 day ago

Payroll and Benefits Administrator

San Antonio, Texas Metropolitan Area

Full-time

Hybrid

Mid Level

3+ years exp

NatureSweet is the largest vertically integrated agriculture company in North America, specializing in greenhouse-grown vegetables. The Payroll and Benefits Administrator is responsible for overseeing payroll processing for a multi-state workforce, administering employee benefits programs, and managing the Human Resources Information System (HRIS) for U.S. operations.

AgricultureConsumer GoodsFarmingFood and Beverage

Comp. & Benefits

Hiring Manager

Andrea Vivancos, MBA

Responsibilities

Process accurate and timely payroll for all U.S. employees on weekly and a bi-weekly basis, including wages, overtime, bonuses, commissions, deductions, and garnishments

Manage multi-state payroll operations, ensuring compliance with varying state wage and hour laws, tax withholding requirements, and reporting obligations

Maintain employee payroll records, including new hires, terminations, changes in status, and time and attendance data

Reconcile payroll discrepancies, audit payroll runs, and prepare reports for federal, state, and local tax filings, including quarterly and year-end returns (e.g., W-2s)

Respond to payroll inquiries from employees and resolve issues promptly

Stay current on changes in federal and state payroll laws and regulations

Be responsible for the proper configuration of the payroll system, performing frequent audits and be sure to make the adjustments needed

Administer employee benefits programs, including health insurance, dental, vision, retirement plans (e.g., 401(k)), life insurance, disability, and other voluntary benefits like wellness bonus

Be active part on the annual negotiations with brokers and vendors

Coordinate open enrollment processes, communicate benefits options to employees, and process enrollments, changes, and terminations

Reconcile monthly benefits invoices, ensure accurate payroll deductions for benefits, and collaborate with insurance carriers and third-party administrators

Serve as the primary point of contact for employee benefits questions and issues

Maintain benefits records and ensure compliance with applicable laws (e.g., ERISA, COBRA, ACA)

Manage the benefit of relocation for new hires

Manage and maintain the HRIS for U.S. operations, ensuring data accuracy, integrity, and security

Perform data entry, generate reports (e.g., headcount, turnover, compliance), and analyze HR metrics as needed

Configure system modules, test upgrades and changes, troubleshoot issues, and provide user training and support

Coordinate with HR and payroll systems in Mexico to ensure seamless data flow, reporting consistency, and alignment where applicable entering the data on the HRIS systems in Mexico

Audit HR processes and documents related to payroll and benefits

Provide general support to the HR team, including assistance with onboarding, offboarding, and record-keeping

Prepare ad-hoc reports and participate in audits or compliance reviews

Maintain strict confidentiality of sensitive employee information, and keep the personnel files up to date

Qualification

Payroll processingBenefits administrationHRIS (Dayforce)Multi-state payrollBilingual EnglishBilingual SpanishData analysisCompliance knowledgeConfidentiality