Vericon Construction · 1 day ago
Front Desk Coordinator
Mountainside, NJ
Full-time
Onsite
New Grad, Entry LevelVericon Construction is seeking a Front Desk Coordinator to manage the front office operations and ensure a positive atmosphere for clients and employees. The role involves greeting clients, managing conference room schedules, maintaining office supplies, and coordinating company events.
Real Estate
Responsibilities
Greet clients and set a positive office atmosphere; oversee entryway security system, and answer phone and direct phone calls on a multi-line phone system using excellent customer service; email phone messages to employees
Responsible for opening and closing office daily
Maintain ongoing log of all employees in and out of the office for proper routing of messages
Manage and oversee all conference rooms’ calendars, maintain conference rooms with necessary supplies and ensure they are always neat and presentable; daily inspections and monitor for replenishments
Manage all front office daily operations including office supply ordering, kitchen stocking of milk, coffee, cups, etc and restroom supplies
Maintain inventory of owner and conference room refrigerators
Manage catering of large and small meetings
Order catering and flowers for employees’ bereavement and life events
Coordinate with Functions committee to secure venues for company outings (holiday and summer parties, golf outing, etc.)
Maintain RSVP list for company events, luncheons and contests
Update and distribute Company Calendar throughout office
Decorate employee workstations for birthdays and like celebrations
Monitor info@vericon.com account for incoming notifications
Daily maintenance of paper in all the common printers, copy machines, and fax machines
Record and maintain bound Builder’s Risk insurance policies for reference
Coordinate with Facilities and record any internal issues (i.e., leaks, insects, heating / AC issues)
Coordinate repairs and maintenance of copy and fax machines, scanners, common printers, and Pitney Bowes postage machine
Maintain mail room’s Pitney Bowes machine has enough postage; ensure all shipping material is fully stocked and current; keep the mailroom neat and tidy
Open, date stamp, and promptly distribute incoming mail/packages
Stamp all outgoing mail, prepare FedEx labels for outgoing packages
Maintain and order FedEx supplies as needed
Monitor and distribute incoming faxes and outgoing faxes with confirmation page
Maintain keys and log for company cars including gas receipts and Job coding
Review Vehicle Request forms for maintenance needs and notify Warehouse Manager as needed
Oversee inventory of EZ-Pass fobs and maintain tracker of vehicle assignment
Create VCC employee badges for all new hires company wide
Program Corporate Office employee badges to all building door lock pads
Work with Compliance Coordinator to send MSA and/or MVA packages to new subcontractors upon request of the project team
Notify office staff of incoming deliveries to the warehouse
Pay parking tickets online
Code monthly credit card statement and receipts
All other tasks as assigned
Qualification
Required
Proven experience as front desk representative or relevant position
Familiarity with office machines (e.g. fax, printer, etc.)
Excellent knowledge of MS Office (especially Excel and Word)
Excellent communication skills and able to effectively communicate with clients, vendors, city/town officials, and employees
Exceptional organizational and multi-tasking abilities
Problem-solving skills; Customer service oriented
High School diploma; additional qualifications will be a plus
Company
Vericon Construction
Vericon Construction is a premier full-service Construction Management & General Contracting firm dedicated to building high quality spaces, structures and relationships.
Founded in 2005
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase