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FirstService Residential · 1 day ago

Project Administrator

South Lake Tahoe, CA

Full-time

Onsite

Entry Level

$28.84/hr - $33.65/hr

1+ years exp

FirstService Residential transforms the property management landscape by providing professional association management services. The Project Administrator supports the Facilities Director and Water Systems Director in planning and executing capital improvement projects, ensuring proper financial tracking and documentation.

Property ManagementReal Estate

Responsibilities

Prepare, issue, and manage Requests for Proposal (RFPs)

Maintain organized RFP and project files by property and component

Track RFP schedules, bid deadlines, and contractor submittals

Coordinate receipt of contractor proposals and bid materials

Maintain the Association’s capital project tracking spreadsheet

Track Board-approved amounts, contracts, change orders, contingency, and invoices

Verify invoices against contracts and approved change orders

Maintain invoice and change order logs

Prepare capital project summaries for management, committees, and the Board

Maintain audit-ready procurement and project documentation

Qualification

Spreadsheet proficiencyFinancial trackingProject coordinationProcurement experienceCustomer service experienceOrganizational skillsAttention to detail

Required

High school diploma or equivalent

1 year of customer service experience

Must have valid driver's license and insurance

Required experience in project coordination, procurement, facilities support, or construction administration

Strong spreadsheet proficiency

High attention to detail

Strong organizational skills

Accurate and timely financial tracking, clean and audit-ready documentation, early identification of budget risks, and consistent application of approved procurement procedures

Supports committee and Board reporting as requested

Must be able to lift 25 lbs

Must be able to sit for extended periods of time

Must have finger dexterity for typing/using a keyboard

Must be able to communicate effectively with internal and external customers

Occasional overtime may be required

Consistent and regular attendance required