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Toyota of Orlando · 22 hours ago

Body Shop Receptionist / Administrative Assistant

Orlando, FL

Full-time

Onsite

Entry Level

1+ years exp

Toyota of Orlando is seeking a Body Shop Receptionist / Administrative Assistant to provide primary administrative support for the Body Shop Director and department. The role involves managing schedules, preparing reports, and ensuring customer satisfaction through effective communication and administrative duties.

Automotive

Responsibilities

Manage the electronic schedule to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes and ensure timely follow-up for tasks assigned to the team during meetings

Proactively follow-up on outstanding tasks and issues on behalf of the Body Shop Director

Screen and route written, electronic mail and telephone calls, both internal & external

Prepare and coordinate various reports, presentations and documents within the department by gathering data

Prepare, track, and follow-up on Check Requests, Purchase Requisitions, RFQ’s, & PAR’S to ensure timely delivery of goods and services

Responsible for the Accounts Payables and Receivables for the department

Answer multiple phone lines in a courteous and professional manner

Greet customers as they enter the dealership

Data entry

Assist with other administrative duties as needed